HR Officer

6 days ago

Johor Bahru, Malaysia Frasers Hospitality Full time

**Job Purpose**

Generalist in HR Functions. To assist and support on daily HR functions especially in employee relations activities and learning & development area, uplift the HR process and implementation.

**Primary duties and responsibilities**:
**Recruitment**:

- Coordinate and monitor hiring flow of recruitment processes & compliances for all level.
- Coordinate and conduct reference checks, background checks and etc.
- Maintain applicant database/flow, drug screen, orientation, due probation and transfer request database.
- Create and maintain new hire and personnel files and enter them into Registration Master List.
- Ensure accurate maintenance of all employee records and files (e.g., reference check document, interview documents).
- Create and maintain filing systems.
- Coordinate new hires onboarding processes; train new hires on Human Resources processes, programs, policies, information systems, etc.
- Prepare accurate recruitment updates & reports in timely basis.
- Proceed Hiring with approved MR

**Compensation & Benefits**:

- Monthly Attendance Checking - including outsource worker. Perform checking on submitted documents such as OT claim form, attendance sheet versus Duty Roster, Leave form, medical claim compilation.
- Update into summary payroll summary template.
- Perform final checking for separation case and release document to payroll team.
- Attend & resolve internal customers’ issues in pertaining to HR issues.
- Data entry on Leave Management system.

**Training**:

- Conduct Induction Training (monthly basis)
- Proposed yearly training plan
- Coordination for trainings internally and externally
- Monitoring OJT report and update on learning score card

**Employee Welfare/ activity**
- Monitor & manage employee outpatient record vs cost, inpatient cases - to report and arrange visitation.
- Organize employee relation activities:

- 4 festive celebrations;
- Duty Meals (lunch & dinner);
- Quarterly employee meeting with birthday celebration;
- Cleanliness of employee area: Surau, Canteen, Changing Room
- Walk around:

- Cleanliness checking for backend office/smoking area
- Issue Grooming Standard findings for those employees that do not comply.
- Leave Plan -peak session leave freeze.
- Outpatient medical claim -vet and record.
- Attend & resolve internal customers’ issues in pertaining to HR issues.
- To coordinate and actively take part in staff activities

**Qualifications, experience and skills**
- Education: Diploma/ Degree
- Experience: 2-3 of related years’ experience in hospitality industry with C&B work experiences
- Skills/ Specialized knowledge: Interviewing, Organizing, Coordination, Training
- Ability to adapt to company systems for daily operations and communications

**Required competencies**
- Proactiveness
- Team player spirit
- Sense of ownership/ responsibility over own work
- Problem solving attitude
- Excellent interpersonal and communication skills
- Ability to navigate through complex operational issues
- Results-oriented
- Attention to detail
- Situational awareness

Pay: RM3,000.00 - RM4,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- training & development: 2 years (required)

**Language**:

- English, Malay (preferred)

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