HR Assistant 2

1 week ago

Kulim, Malaysia BD Malaysia Full time

Job Description Summary

We are seeking a dedicated individual to support the Engagement function at BD Kulim. This role involves facilitating various associates' engagement activities and initiatives and handling administrative tasks.

Job Description

Engagement Activities:

- Facilitate associates' engagement activities such as Quarterly STAR awards, ARG, associates' welfare, Festive Celebration, back-to-school programs, annual dinners, family days, birthday celebrations, and other related activities.
- Serve as the contact point for distributing birthday gifts, hampers, and other related gifts as necessary.

Transportation Coordination:

- Coordinate with the transport contractor to ensure safe and comfortable transport services for all eligible associates, including contract renewals, periodical audits, documentation, billing, etc.

HR Department Support:

- Act as JDE’s contact point for the HR Department in handling purchasing, ordering, receiving, and payment requisitions.

Joint Consultative Committee (JCC):

- Coordinate and administer JCC activities, including yearly elections, meetings, appreciation lunches/dinners, etc.

ID Badge Management:

- Prepare ID badges for new hires and replacements for missing/damaged badges for existing associates.
- Update the list of new badges for the facility department for door access requests.

HR Business Partner (HRBP) for Cell 3:

- Attend daily Genba, conduct monthly speak-up sessions, and address any disciplinary, complaints, and grievances procedures.

Domestic Inquiries:

- Assist in conducting domestic inquiries, including the investigation process on issues relating to dismissal, disciplinary actions, and misconduct.

Cafeteria Administration:

- Oversee the cafeteria’s administration and daily operations, including contract agreements, claims, billing, facilities, and equipment.
- Lead the cafeteria committee in daily monitoring, handling complaints, weekly meetings, audits, and other initiatives to improve cafeteria services.

Reporting:

- Prepare HR reports such as dashboards, newsletters, transportation costs, disciplinary tracking, warning letter tracking, insurance, etc.

Special Assignments:

- Liaise with relevant government authorities and handle other industrial relations matters in compliance with the Employment Act and related employment legislation.
- Undertake special assignments and ad-hoc duties as necessary.

**Required Skills**:
Documentations, Human Resources (HR)

Optional Skills

Employee Grievances, Office Administration


Primary Work Location

MYS Kedah - Bard Kulim (Malaysia)

Additional Locations

Work Shift

MY3 Normal 8a-4.45p Group 26 (Malaysia)

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