Personal Assistance Director

2 weeks ago

Klang, Malaysia Techno Fresh Agro-Produce Sdn Bhd Full time

Key Responsibilities

**Logistics Coordination**:

- Ensure timely arrival of technical trucks at Channel (Chl) by 10:00 AM.
- Minimize waiting times at Techno; address delays exceeding 30 minutes.
- Oversee direct deliveries to customers, ensuring 5-ton trucks depart Techno by 7:00 AM.
- Manage long-term parking or leasing arrangements for trucks at Techno.

**Order Management**:

- Coordinate with Channel to receive orders before 4:00 PM for night dispatch.
- Handle urgent orders, ensuring trucks are dispatched between 3:00 PM and 6:00 PM.

**Warehouse Operations**:

- Allocate cold room space for up to 30 pallets; monitor usage to prevent underutilization.
- Manage warehouse space for 20 pallets; ensure efficient storage practices.

**Financial Oversight**:

- Address backlog invoices exceeding 3 months; liaise with relevant departments for resolution.
- Review and update Standard Operating Procedures (SOPs) to streamline processes.

**Inter-Company Pricing & Claims**:

- Analyze and negotiate breakdown costs; ensure agreements are documented and signed.
- Resolve credit note (CN) claims related to quality issues and pricing discrepancies.

**Executive Support**:

- Manage the Director's calendar, appointments, and travel arrangements.
- Prepare reports, presentations, and correspondence as needed.
- Act as a liaison between the Director and internal/external stakeholders

**Job Requirements**
**Educational Qualifications**:

- Diploma in Business Administration, Management, Logistics, or a related field.

**Experience**:

- Minimum of 2 years in a managerial or executive support role, preferably within logistics or supply chain management.

**Skills**:

- Strong multitasking abilities and time management skills.
- Excellent communication skills in Bahasa Malaysia and English; proficiency in Mandarin is an advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion.

**Personal Attributes**:

- Proactive and solution-oriented mindset.
- Detail-oriented with a focus on accuracy.
- Ability to work independently and as part of a team

Pay: RM3,000.00 - RM4,500.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday
- On call

Supplemental Pay:

- Attendance bonus
- Performance bonus

Ability to commute/relocate:

- Klang: Reliably commute or willing to relocate with an employer-provided relocation package (required)

Application Question(s):

- Why you quite your present company
- Why do you think you are suitable for this position ?
- What is your expected salary ?

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Management: 2 years (required)
- Logistics: 2 years (required)

Willingness to travel:

- 100% (required)

Work Location: In person

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