Administrative Associate

**Administrative Associate**

**Description**

**Administrative Associate**

Our culture believes in _POWERING YOUR POTENTIAL_. We provide global opportunities to develop your career, make your community a better place and work with today’s most innovative thinkers to solve the world’s toughest problems.

We believe in flexibility for you to explore your passions while making an impact through meaningful work within our inclusive workforce. That’s what _#LifeAtCummins_ is all about.

We are looking for a talented **Administrative Associate** to join our team in **Johor Bahru (JB), Malaysia**, this will be onsite role.

**In this role, you will make an impact in the following ways**:

- Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function, or other organizational leader/group. Completes work with a limited degree of supervision.
- Provides administrative support by conducting research, preparing statistical reports, and addressing routine to complex information requests.
- Gathers, compiles, and verifies information and enters it accurately into documents such as reports, presentations, or forms; and office systems such as databases or spreadsheets.
- Completes data collection, data entry and report generation on various departmental related activities.
- Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
- Documents and maintains departmental policies and procedures.
- Participates as a team member on departmental related business improvement assignments and projects as needed.
- Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
- Act as an informal resource for colleagues with less experience.

**Qualifications**

**To be successful in this role you will need the following**:

- **Communicates effectively** - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- **Plans and aligns -** Planning and prioritizing work to meet commitments aligned with organizational goals.
- **Action oriented -** Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- **Customer focus -** Building strong customer relationships and delivering customer-centric solutions.
- **Ensures accountability -** Holding self and others accountable to meet commitments.
- **Data Communication and Visualization -** Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
- **Data Analytics -** Discovers, interprets, and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

**Required Qualification**:

- High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

This position may require licensing for compliance with export controls or sanctions regulations.
- Requires significant relevant work experience or specialized skills obtained through education, training, or on-the-job experience.
- Also, the hired person is going to work with HSE and 5S team.
- Compiles budgetary quotes for simple to complicated jobs by gathering technical data, customer presentations, lead time and others for customer facing sales force.
- Receives and processes orders, issues order acknowledgements, invoices, and shipping notices for simple to complicated jobs.
- Communicates order status, inventory status and other associated information to customer facing sales force and identifies any issues.
- Resolves customer issues where applicable, engages other for resolution where applicable (including shipment and after sale).
- Periodically reviews and reports inventory/stock levels, takes action and creates orders if needed.
- Actively supports all branch personnel in the sale of products to retail customers across varying levels of tasks.

**Compensation and Benefits**
- Salary rate commensurate with experience. Variable Compensation (bonus