Project Admin

2 weeks ago

Johor Bahru, Malaysia Marzuki Mahadi Architect Full time

**Key Responsibilities**:
**Project Coordination & Documentation**
- Assist in **project scheduling, tracking progress, and maintaining records**.
- Prepare, organize, and manage **project documents, drawings, contracts, and reports**.
- Ensure timely submission of **drawings, tenders, and approval documents** to relevant authorities.
- Maintain and update project files, ensuring compliance with company standards.
- Liaise with consultants, contractors, and suppliers to facilitate project workflow.

**Administrative Support**
- Prepare **meeting minutes, correspondences, and reports** for project-related discussions.
- Assist in procurement, including managing quotations, purchase orders, and invoices.
- Monitor and track **project expenses, claims, and payments**.
- Coordinate site visits, inspections, and project-related travel arrangements.
- Handle general office administrative tasks related to project management.

**Compliance & Communication**
- Ensure compliance with **local building regulations, company policies, and project requirements**.
- Communicate and follow up on project matters with relevant stakeholders.
- Support the team in resolving administrative issues that may impact project timelines.

**Requirements**:

- **Diploma/Degree in Business Administration, Project Management, Architecture, Quantity Surveyor or a related field.**:

- **1-3 years of experience** in project administration, construction, or architectural firms (fresh graduates with relevant skills may apply).
- Proficient in **Microsoft Office (Word, Excel, PowerPoint) and project management tools**.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication in **English and Bahasa Malaysia**.
- Ability to work independently and collaboratively with project teams.

**Benefits**:

- Competitive salary based on experience.
- EPF, SOCSO, and EIS contributions.
- Career growth opportunities in a professional environment.
- Exposure to a variety of architectural and construction projects.

Pay: From RM2,600.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- 1. In your previous role, how did you ensure that project deadlines were met? Can you give an example of how you handled delays or urgent tasks?
- 2. This role requires strong follow-up on project progress and deadlines. How do you prioritize multiple tasks and ensure that project milestones are completed on time?

Expected Start Date: 03/10/2025

  • Project Admin

    5 days ago

    Johor Bahru, Johor, Malaysia Agensi Pekerjaan AC Services Sdn. Bhd. Full time

    Position: Project Admin (CCTV / Security alarm system)Location: Dedap, Johor BahruSalary: RM2,500 – RM3,500 (based on experience & qualifications)Working Hours : Monday – Friday: 8:30 AM – 5:30 PM | Saturday: 8:30 AM – 1:00 PMBenefits:EPF, SOCSO & EIS providedAnnual leave & medical leaveTraining & career development opportunitiesJob...

  • Project Admin

    1 week ago

    Johor Bahru, Malaysia Ace Empire Development Sdn Bhd Full time

    1. Admin experience in the construction/developer industry, OR Fresh grad from construction field education background (Building, Project Management, QS etc) 2. Maintain and update files documentation and drawings (both electronic and hardcopy) 3. Add marks if have a basic concept of Authority submission (BP, KM, Bumi Release etc.) 4. Follow up with...

  • Project Admin

    2 weeks ago

    Johor Bahru, Malaysia OASIS INSPIRE SDN BHD Full time

    RESPONSIBILITIES: Assist HOD in daily project administration work which includes project support works, checking, verification of documents to ensure smooth running in daily operation. Work closely with project team on site daily report/progress. Monitor and handle project insurance record. Develop and maintain an effective control system of filing,...

  • Project Admin

    1 week ago

    Johor Bahru, Malaysia KUM FATT ENGINEERING SDN BHD Full time

    RESPONSIBILITIES: Assist HOD in daily project administration work which includes project support works, checking, verification of documents to ensure smooth running in daily operation. Work closely with project team on site daily report/progress. Monitor and handle project insurance record. Develop and maintain an effective control system of filing,...

  • Project Admin

    7 days ago

    Johor Bahru, Malaysia Hirehub Management Sdn Bhd Full time

    **Company Background**: - Organize, file, and submit test documentation for review and approval. - Track and ensure proper maintenance of testing equipment. - Assist with coordination between domestic engineers and the testing team in Malaysia. - Provide general administrative assistance to the engineering and testing teams, including scheduling, reports,...

  • Project Admin

    2 weeks ago

    Johor Bahru, Johor, Malaysia Marzuki Mahadi Architect Full time

    Job Title:Project Administration & Correspondence (Admin Role)Stable long-term role handling project documentation, correspondence, and schedules with discipline and consistency.Company Overview:With over 30 years of practice, Marzuki Mahadi Architect delivers innovative and sustainable design solutions across residential, commercial, and public projects. We...

  • Admin Assistant

    3 days ago

    Johor Bahru, Malaysia SMJ Teratai Sdn Bhd Full time

    **Job description** - Perform general clerical duties. - Assist to manage company business licensing renewal. - Assist to maintain proper filing systems. - Assist to purchase and maintain inventory of office equipment, stationery and administer maintenance contracts of office equipment and facilities. - Assist in organizing staff activities i.e. Annual...

  • Project Admin

    2 weeks ago

    Johor Bahru, Malaysia Marzuki Mahadi Architect Full time

    **Key Responsibilities**: - Provide administrative support to the project team including scheduling meetings, preparing reports, and maintaining project records. - Prepare, compile, and manage project documentation such as contracts, work orders, progress reports, and correspondence. - Assist in tracking project timelines, deliverables, and milestones to...

  • Project Admin

    5 days ago

    Johor Bahru, Malaysia JLand Group Sdn Bhd Full time

    Provide administrative and clerical support to the project team. - Assist in preparing, formatting, and maintaining project documents, reports, and presentations. - Coordinate project schedules, meetings, and appointments, ensuring accurate documentation of minutes and action items. - Maintain and update project records, including contracts, correspondence,...

  • Project Admin

    2 weeks ago

    Johor Bahru, Malaysia A&L Pool Services Sdn Bhd Full time

    General administrative support to the project team - Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. - Documenting and following up on important actions and decisions from meetings. - Support project team on purchasing requests - Procurement of material, from sourcing of vendor, consolidating purchase to...