Personal Assistant to CEO

Position Overview:
As a Personal Assistant (PA) to the Chief Executive Officer (CEO), you will provide comprehensive administrative support to ensure the smooth functioning of the CEO's office. Your role will be crucial in managing the CEO's schedule, coordinating activities, and handling various administrative tasks. You will act as a key point of contact and liaison between the CEO and internal/external stakeholders. This position requires exceptional organizational skills, strong attention to detail, discretion, and the ability to work effectively in a fast-paced and demanding environment.

**Responsibilities**:
1. Calendar Management: Efficiently manage the CEO's schedule, including scheduling and coordinating appointments, meetings, conferences, and travel arrangements. Prioritize and organize the CEO's calendar to ensure optimal use of time and availability for important tasks.

3. Meeting Coordination: Prepare meeting agendas, attend meetings with the CEO, take detailed notes, and distribute minutes and action items to relevant stakeholders. Ensure effective coordination and follow-up on assigned tasks.

4. Travel Arrangements: Arrange complex domestic and international travel itineraries for the CEO, including flights, accommodations, ground transportation, and visa arrangements. Provide travel logistics and support, ensuring a smooth travel experience.

5. Confidentiality and Discretion: Handle sensitive and confidential information with utmost discretion. Maintain a high level of confidentiality and professionalism in all interactions and communications.

6. Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Act as a liaison between the CEO and staff, clients, partners, and other stakeholders. Represent the CEO professionally and effectively.

7. Administrative Support: Provide general administrative support to the CEO's office, including document management, filing, expense tracking, and preparation of reports. Assist in the coordination of special projects and initiatives as assigned.

8. Miscellaneous Tasks: Undertake additional tasks and responsibilities as directed by the CEO. Proactively identify areas where support is needed and take appropriate action to ensure the CEO's objectives are met.

**Requirements**:

- Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
- Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines effectively.
- Strong written and verbal communication skills, with attention to detail and accuracy.
- Discretion and ability to handle confidential information with sensitivity and professionalism.
- Excellent interpersonal skills, with the ability to build relationships and communicate effectively at all levels.
- Proactive and resourceful mindset, with the ability to anticipate needs and take initiative.
- Flexibility and adaptability to changing priorities and a dynamic work environment.
- Professionalism, integrity, and a strong work ethic.

Note: The specific requirements and responsibilities may vary depending on the organization and the CEO's preferences. This job description is intended to provide a general overview of the role and its expectations.

**Job Types**: Full-time, Permanent

**Salary**: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday
- On call

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)