Personal Assistant to CEO

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Peoplelogy Development Sdn Bhd Full time

Job Overview

The Personal Assistant (PA) to the CEO will provide comprehensive administrative and organisational support to ensure the smooth and efficient functioning of the CEO's office. This role involves managing schedules, coordinating meetings, handling communication, and assisting with the CEO's day-to-day priorities. The ideal candidate should be highly organised, proactive, and able to maintain strict confidentiality at all times.

Key Responsibilities

1. Administrative Support

  • Manage and maintain the CEO's calendar, schedules, and appointments.
  • Organise meetings, prepare agendas, take minutes, and follow up on action items.
  • Arrange travel plans including flights, accommodation, transport, and itineraries.

2. Communication Management

  • Act as the first point of contact for the CEO, managing emails, calls, and correspondence.
  • Draft, review, and distribute communication on behalf of the CEO.
  • Liaise with internal teams, clients, partners, and stakeholders when required.

3. Project & Task Assistance

  • Assist in preparing reports, presentations, research, and briefing documents.
  • Support ongoing initiatives and ensure deliverables and deadlines are met.

4. Confidentiality & Professionalism

  • Handle sensitive information with discretion and confidentiality.
  • Maintain proper documentation and filing of confidential materials.

5. Coordination & Event Support

  • Assist in organising company events, meetings, and conferences.
  • Coordinate with departments to ensure smooth support for the CEO.

6. General Support

  • Perform ad-hoc tasks assigned by the CEO.
  • Anticipate needs and proactively plan ahead to support upcoming priorities.

Key Requirements

  • Diploma/Degree in Business Administration, Management, or related field.
  • Minimum 2–4 years' experience in a Personal Assistant, Executive Assistant, or administrative support role.
  • Strong organisational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office, Google Workspace, scheduling tools, and online communication platforms.
  • High level of discretion, integrity, and professionalism.
  • Ability to handle fast-paced tasks and changing priorities.
  • Pleasant personality with strong interpersonal skills.

Job Types: Full-time, Permanent

Pay: RM3, RM4,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development
  • Vision insurance

Work Location: In person

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