Personal Assistant to CEO

4 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Involve Asia Full time 30,000 - 60,000 per year

ABOUT THE ROLE

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our CEO. This role offers flexibility in work location while requiring availability during standard office hours for both home and office-based tasks. The ideal candidate will be a self-starter who can manage multiple priorities, handle sensitive information with discretion, and take initiative to ensure smooth operations across both professional and personal matters.

WORK ARRANGEMENT

Flexible remote and on-site work during office hours (9am - 6pm). Must be available to travel to home (Shah Alam area) and office (Mid Valley City, KL) as needed.

KEY RESPONSIBILITIES

1) Administrative & Household Management

  • Schedule and coordinate home maintenance activities and household services
  • Process and manage bill payments
  • Book appointments and reservations for restaurants, medical appointments, and personal needs
  • Conduct research on various topics and compile findings as assigned

2) Document & Information Management

  • Follow up proactively with internal and external parties for pending documents and response
  • Organize and maintain Google Drive folder structure to ensure easy access to important files
  • File and track important documents, contracts, and records systematically
  • Monitor and alert on deadlines for renewals, submissions, and critical action items

3) Errands & Coordination

  • Pick up and deliver documents between home, office, and third-party locations
  • Run errands for office supplies, personal items, and family-related needs
  • Be present at home for service appointments and coordinate with contractor
  • Handle courier pickups, deliveries, and shipment coordination

4) Executive Support

  • Prepare materials and documents for meetings when required
  • Track action items from meetings and follow up on completion
  • Coordinate with team members on administrative and logistical matters
  • Arrange comprehensive travel bookings and itineraries for business and family trip
  • Maintain basic expense tracking and prepare reports as needed

REQUIRED QUALIFICATIONS

  • 3-5 years of experience as Personal Assistant or Executive Assistant, preferably supporting senior executives or founders
  • Own car and valid driving license - must be comfortable driving around Klang Valley
  • Highly organized with exceptional attention to detail
  • Proactive problem-solver who anticipates needs and takes initiative
  • Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
  • Experience with cloud-based tools and quick to learn new applications
  • Demonstrated trustworthiness in handling confidential and sensitive information
  • Excellent written and verbal communication skills in English and Mandarin
  • Able to work independently with minimal supervision
  • Flexible and adaptable to changing priorities

IDEAL CANDIDATE TRAITS

  • Takes ownership of tasks from start to finish
  • Stays calm under pressure and manages competing priorities effectively
  • Anticipates needs before being asked
  • Maintains a high standard of quality and accuracy
  • Respects confidentiality and exercises sound judgment
  • Professional, reliable, and punctual

TO APPLY

Please submit your resume along with a brief cover letter explaining why you would be a great fit for this role. In your cover letter, please include an example of how you've proactively solved a problem or improved a process in a previous PA/EA role.

  • Personal Assistant to CEO

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time 40,000 - 80,000 per year

    About The CompanyOur client is a private wealth management and asset management firm.About The RoleThey are currently looking for a Personal Assistant to CEO to join them. Your responsibilities include but are not limited to the following:Manage CEO's schedule, appointments, travel, meetings, and confidential matters with professionalism.Oversee property...

  • Personal Assistant to CEO

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Great Pyramid Full time 30,000 - 60,000 per year

    Company Overview:Our Client offers specialized education and training in wellness and aesthetic medicine. It aims to equip professionals with advanced skills in aesthetic procedures and health optimization practices.Job description:Act as first point of contact for the CEO with internal and external clients.Handle incoming requests and queries...

  • Personal Assistant

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CENGILD G.I. MEDICAL CENTRE Full time

    JOB SUMMARYThe Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and operational support to ensure the CEO's office runs efficiently. This role requires exceptional discretion, professionalism, and the ability to handle sensitive matters with confidentiality.Key ResponsibilitiesExecutive SupportManage and maintain the...

  • Personal Assistant to CEO

    4 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Involve Asia Full time 40,000 - 60,000 per year

    ABOUT THE ROLEWe are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our CEO. This role offers flexibility in work location while requiring availability during standard office hours for both home and office-based tasks. The ideal candidate will be a self-starter who can manage multiple priorities, handle...

  • Personal Assistant

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia UNIQUE PALATE SDN. BHD. Full time 80,000 - 120,000 per year

    Job Description: Personal Assistant (PA) to Group CEOJob Title: Personal Assistant (PA)Reporting To: Group CEOLocation: Kuala LumpurEmployment Type: Full-TimeRole OverviewThe Personal Assistant (PA) to the Group CEO will serve as a key enabler in both personal and professional spheres, ensuring the smooth operation of the CEO's day-to-day life. The role...

  • Personal Assistant

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Compass Beam Capital Full time 60,000 - 120,000 per year

    We are looking for a driven, detailed and dedicated Personal Assistant to provide comprehensive support to our CEO—an inspiring entrepreneur with big ideas and an even bigger to-do list. You will play a crucial role in ensuring the smooth operation of our CEO's day-to-day activities both professionally and personally.If you are a go-getter with a knack for...

  • Assistant to CEO cum Admin

    4 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Xanderia Berhad Full time 40,000 - 80,000 per year

    Key ResponsibilitiesA) Executive SupportManage CEO's daily schedule, calendar, appointments, and travel arrangements.Prepare and organize meetings.Manage personal tasks and ad-hoc requests for the CEO as needed.B) Administrative & Office ManagementOversee general office administration to ensure smooth daily operations.Assist in coordinating maintenance,...

  • Personal Assistant

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Lunix Education Sdn Bhd Full time 24,000 - 36,000 per year

    Lunix Education Sdn Bhd is hiring a Full time Personal Assistant role in Taman Sri Hartamas, Wilayah Persekutuan Kuala Lumpur. Apply now to be part of our team.Requirements for this role:Looking for candidates available to work:Mon morningMon afternoonMon eveningTue morningTue afternoonTue eveningWed morningWed afternoonWed eveningThu morningThu afternoonThu...

  • PA to Group CEO cum Admin Assistant

    4 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia XANDERIA SERVICES SDN. BHD. Full time 35,000 - 40,000 per year

    Key ResponsibilitiesA) Executive SupportManage CEO's daily schedule, calendar, appointments, and travel arrangements.Prepare and organize meetings.Manage personal tasks and ad-hoc requests for the CEO as needed.B) Administrative & Office ManagementOversee general office administration to ensure smooth daily operations.Assist in coordinating maintenance,...

  • Event Coordinator Executive cum Spl Assistant to Group CEO

    4 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia XANDERIA SERVICES SDN. BHD. Full time 43,200 - 48,000 per year

    Key Responsibilities1. Event Planning & Coordination (Government-Related and Corporate Events)Plan, organize, and execute events involving government bodies, ministries, agencies, and VIP delegates.Coordinate logistics for conferences, forums, exhibitions, official visits, MOU signings, and high-level meetings.Ensure all events comply with government...