Event Coordinator Executive cum Spl Assistant to Group CEO

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia XANDERIA SERVICES SDN. BHD. Full time 43,200 - 48,000 per year

Key Responsibilities1. Event Planning & Coordination (Government-Related and Corporate Events)

  • Plan, organize, and execute events involving government bodies, ministries, agencies, and VIP delegates.
  • Coordinate logistics for conferences, forums, exhibitions, official visits, MOU signings, and high-level meetings.
  • Ensure all events comply with government protocols, security requirements, and official procedures.
  • Prepare event proposals, budgets, schedules, vendor lists, and post-event reports.
  • Liaise with government officials, protocol officers, venue providers, and internal departments to ensure flawless event delivery.

2. Executive & Administrative Support to Group CEO

  • Act as the primary support for the Group CEO on strategic and operational matters related to events, government engagements, and corporate activities.
  • Prepare briefing notes, talking points, speeches, presentation decks, and meeting materials.
  • Coordinate and prioritize the CEO's calendar, ensuring efficient scheduling of government and high-level meetings.
  • Assist with communication, email correspondence, and follow-up actions on behalf of the CEO.
  • Handle travel arrangements, itineraries, and logistical planning for official trips.

3. Government Relations & Stakeholder Management

  • Maintain strong relationships with government agencies, regulatory bodies, industry associations, and key partners.
  • Monitor and update the CEO on government policies, announcements, and relevant political developments.
  • Support the CEO during engagements with ministers, senior officials, and external stakeholders.
  • Ensure adherence to official protocol, etiquette, and compliance standards in all government-related activities.

4. Internal Coordination & Project Support

  • Work closely with cross-functional teams to ensure alignment between event objectives and corporate goals.
  • Assist in project coordination, tracking progress, and ensuring timely execution of CEO-driven initiatives.

Manage documentation, reports, minutes of meetings, and confidential records.

Travel

  • Willing to work on Weekend when there is event or roadshow.

Job Type: Full-time

Pay: RM3, RM4,000.00 per month

Benefits:

  • Professional development

Work Location: In person

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