Executive Assistant to CEO

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia OCEAN VANTAGE HOLDINGS BERHAD Full time 60,000 - 80,000 per year

An employee's duties are to:

  • Provide efficient day to day secretarial and administrative support CEO
  • Handle all secretarial duties including making appointments, travel and accommodation arrangement e.g. visa application, flight and hotel reservations, arrange and co-ordinate business schedule/events and social functions.
  • Arrange and schedule meetings and appointments, prepare minutes of meeting.
  • To maintain strict confidentiality and interact professionally with all levels of management, staff and guests at all time
  • To be able to handle multitasking job and handle pressure at work. To work independently with minimum supervision
  • To undertake special assignment and ad hoc duties as and when necessary.
  • Handling correspondence, such as emails and phone calls, and prioritizing them for the executive.
  • Organizing and maintaining files, records, and documentation.
  • Drafting, proofreading, and editing communications on behalf of the executive.
  • Acting as a liaison between the executive and internal or external stakeholders.
  • Coordinating communication within the executive's team and across the organization.
  • Assisting in the planning, coordination, and execution of special projects and initiatives.
  • Collaborating with other departments and teams to ensure projects align with organizational goals.
  • Handling sensitive information with the utmost confidentiality and discretion.
  • Ensuring that all communications and actions adhere to company policies and protect the executive's privacy.
  • Organizing and coordinating event and meetings, including preparing agendas, materials, and follow-up actions.
  • Coordinating logistics, catering, and other event-related requirements.
  • Coordinate with project executive to ensure proper timely delivery.
  • Representing the executive in meetings and events when required.
  • Overseeing administrative tasks in the office, such as office supplies, equipment maintenance, and general office organization.
  • Handling sensitive information with the utmost confidentiality and discretion.
  • Ensuring that all communications and actions adhere to company policies and protect the executive's privacy.

Job Type: Contract

Contract length: 6 months

Pay: RM2, RM5,000.00 per month

Benefits:

  • Health insurance

Work Location: In person

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