Executive Assistant to CEO

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Infosight Consulting Sdn Bhd Full time 120,000 - 240,000 per year

We are seeking a highly organized and proactive Executive Assistant to support CEO in a fast-paced, dynamic environment, providing high-level administrative, organizational, and communication support to the Group CEO and senior leadership team.

1. Executive & Administrative Support

  • Manage the CEO's calendar, appointments, travel, and daily schedule efficiently.
  • Prioritize requests, anticipate needs, and prepare relevant materials or briefs before meetings.
  • Coordinate logistics for internal and external meetings, board sessions, and investor calls.
  • Ensure all CEO commitments are followed up and closed out on time.
  • Handle correspondence, documentation, and approvals with discretion and speed.

2. Information & Communication Management

  • To work closely with all departments and companies to achieve greater operational efficiency and to facilitate effective communication to CEO desk
  • To assist CEO in drafting, preparation and compilation of reports, presentations, meeting materials, etc.
  • Manage sensitive information with utmost confidentiality and professionalism.

3. Coordination with CEO Office Team

  • Work closely with HODs to align scheduling, reporting, and project follow-ups.
  • Support CFO in collecting documents or data for board and financial meetings.
  • Help maintain CEO Office dashboards, reports, and meeting rhythms.
  • Track deliverables across departments and ensure deadlines are met.

4. Research & Preparation

  • Conduct light research to support CEO decisions (market info, company profiles, competitor data).

  • Assist in preparing investor decks, media statements, or internal announcements.

  • Culture & Representation

  • Represent the CEO Office with professionalism and warmth — internally and externally.

  • Uphold the culture of excellence, discipline, and respect expected across the group.
  • Occasionally assist in coordinating high-profile visits, company events, or CEO initiatives.

Key Competencies

  • Organized & Structured: Able to manage multiple priorities calmly and effectively.
  • Discreet & Trustworthy: Handles sensitive information with absolute confidentiality.
  • Strong Communicator: Excellent written and verbal English (Malay / Mandarin a plus).
  • Detail-Oriented: Sharp eye for accuracy in schedules, documents, and communication.
  • Proactive & Solution-Driven: Anticipates needs and solves problems before they escalate.

Job Type: Permanent

Pay: RM4, RM6,000.00 per month

Work Location: In person

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