HR & Admin Executive

2 weeks ago

Ampang Selangor, Malaysia CLJ Malaysia Sdn. Bhd. Full time 60,000 - 80,000 per year

Human Resources Responsibilities:

  • Foster positive employer-employee relations and effective communication.
  • Assist in drafting and updating HR policies, employee manuals, and memos.
  • Administer payroll and maintain accurate employee records.
  • Monitor staff performance, attendance, and disciplinary activities.
  • Manage and utilize the system effectively.
  • Support Senior Management and Heads of Departments (HOD) in identifying and developing employee learning needs.
  • Assist in managing disciplinary cases under management guidance.
  • Facilitate key performance appraisal and staff evaluation processes.
  • Coordinate recruitment, selection, and onboarding processes.
  • Support probation, confirmation, and non-confirmation procedures.
  • Conduct exit formalities for departing employees.
  • Handle other HR-related tasks as assigned.

Administrative Responsibilities:

  • Oversee company vehicle management, including road tax, Puspakom inspections, insurance, and maintenance.
  • Manage procurement and inventory of pantry supplies, stationery, and sundries.
  • Arrange travel bookings and accommodations for business trips.
  • Supervise office cleaning, housekeeping, and refreshments.
  • Monitor company petty cash.
  • Manage maintenance of office fixed assets and equipment.
  • Oversee door access systems (fingerprint), telephone systems, and CCTV monitoring.
  • Manage company business licenses and ensure timely renewals.
  • Ensure compliance with safety and health regulations.
  • Handle stamping, filing of author agreements, and other company agreements.
  • Manage office vendors and assist with general administrative tasks.
  • Coordinate meeting room bookings and refreshments.
  • Handle courier services and deliveries such as Citylink and registered posts.
  • Assist with IT support coordination and liaise with external IT service providers.
  • Maintain filing and documentation systems.
  • Manage staff insurance matters.
  • Oversee office renovation and layout restructuring.
  • Coordinate exclusive gifts for speakers, VIPs, and VVIPs.
  • Monitor copier machine usage and maintenance.
  • Perform other administrative duties as required.

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