hr & admin executive

3 days ago

Kajang, Selangor, Malaysia ShawarmaX Sdn Bhd Full time

IMMEDIATE / URGENT HIRING

Industry: F&B

Location: Bandar Seri Putra, Kajang, Selangor

Job Description:

Employment Type: Full-Time- Handle staff recruitment, onboarding, and exit processes.

  • Maintain accurate employee records (attendance, leave, personal files).

  • Monitor staff discipline, punctuality, and adherence to SOP.

  • Prepare HR reports (headcount, turnover, leave tracking).

  • Support payroll processing by providing attendance and leave data.

  • Assist in handling staff grievances and disciplinary actions.

  • Organize staff engagement activities and training sessions.

  • Monitor and evaluate staff performance and productivity.

  • Collect and analyze data related to outlet performance, staffing efficiency, and operational issues.

  • Work with outlet managers to ensure SOP compliance and improve service quality.

  • Generate monthly performance reports for management review.

  • Identify operational gaps and propose improvements.

  • Support execution of operational strategies from management.

  • Support audits and HR reporting activities

  • Handle general administrative tasks including filing, data entry, and document control

  • Coordinate office maintenance, courier services, and other support services

  • Maintain proper records of company assets, licenses, and contracts

  • Assist in organizing meetings, appointments, and travel arrangements

  • Liaise with external vendors, suppliers, and government bodies when required

  • Ensure compliance with company policies and standard operating procedures

  • Liaise closely with the Company Secretary to ensure timely preparation, and submission of statutory documents, resolutions, and filings in compliance with regulatory requirements.

  • Ensure compliance with statutory requirements

Requirements:

  • Bachelor's Degree in HR, Business Admin, or related field.

  • Minimum 2 years of experience in HR or operational roles.

  • Strong interpersonal and communication skills.

  • Proficient in MS Office (especially Excel, Word).

  • Able to work independently and manage multiple tasks.

  • Familiar with F&B or retail environment is an advantage.

Job Types: Full-time, Permanent

Pay: RM3, RM3,500.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Work Location: In person

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