General Administration Executive

2 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Private Advertiser Full time 40,000 - 60,000 per year

Join our dynamic and growing organization in the railway and trading industry. We are seeking a detail-oriented, organized, and bilingual (Mandarin-speaking) professional to manage our daily administrative operations. The successful candidate will play a vital role in ensuring smooth office management, supporting cross-departmental communication and maintaining compliance in administrative processes.

Key Responsibilities

  • Oversee general office operations including documentation, filing systems and record management
  • Coordinate procurement of office supplies, equipment maintenance and vendor relationships
  • Communicate effectively with suppliers, government agencies and service providers
  • Prepare, translate and manage correspondence and reports in Mandarin, English and Bahasa Malaysia
  • Support HR and Finance teams in handling attendance, staff documentation and reimbursement. Any experience in HR or Legal would be advantage
  • Organize meetings, travel arrangements and schedules for management
  • Safeguard confidential company and employee information
  • Provide administrative assistance for railway project coordination and trading operation
  • Perform other duties as assigned by the management team

Job Requirements

  • Education : Bachelor's Degree in Business Administration, Management or a related discipline from a reputable University
  • Experience : Minimum 1 year of relevant working experience in administrative or operational support roles
  • Language Proficiency : Excellent command of Mandarin, English and Bahasa Malaysia (spoken and written)
  • Technical Skills : Proficient in Microsoft Office (Word, Excel, PowerPoint). Knowledge of HR, IT or finance administrative workflows is an advantage
  • Soft Skills : Exceptional organization and multitasking ability, strong communication and interpersonal skills, reliable, proactive and detail-oriented, able to work independently and in a team environment


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