Administrative Executive

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia Hepsen Furniture & Construction Full time 1,700 - 2,200 per year

Job Title: Administrative Executive

We are a growing furniture company looking for a dedicated
Administrative Executive
to support our daily operations and financial management. This role is essential in ensuring smooth coordination between our sales, production, and logistics teams.

Our team specializes in custom-made furniture and interior fit-outs. We value teamwork, attention to detail, and reliable communication.

Job Scope:

The Administrative Executive oversees daily office operations, maintains financial records, and coordinates with internal teams and suppliers to ensure smooth company operations.

1. Administration & Operations Support

  • Maintain filing, documentation, and office supplies.
  • Manage company login credentials and general administrative duties.
  • Coordinate with suppliers for material orders and track delivery timelines.
  • Handle customer orders, prepare quotations, invoices, purchase orders (PO), and delivery orders (DO).
  • Track property rentals, visitor permits, and maintenance schedules.
  • Manage company vehicle renewals (road tax, insurance, and service schedules).
  • Manage basic updates on the company's social media pages, including posting photos and company news regularly.

2. Finance & Payroll Management

  • Maintain subcontractor, customer, and supplier payment records.
  • Handle company and director payments, petty cash, and monthly bills.
  • Prepare and submit payment summaries for approval.
  • Verify attendance, calculate wages, and manage weekly staff advances.
  • Ensure financial records are accurate and updated.

Requirements:

  • SPM or above.
  • Basic computer skills (Excel, WhatsApp, email).
  • Responsible, honest, and careful with details.
  • Willing to learn and follow established procedures.
  • Able to communicate clearly with suppliers, customers, and staff.
  • Reliable, detail-oriented, and able to manage confidential data.
  • Strong Excel and organizational skills.

Benefits

  • Annual performance bonus
  • EPF, SOCSO, and EIS contributions
  • Annual leave, sick leave, and public holidays entitlement
  • Training and career development opportunities
  • Positive and supportive work environment

Reporting to: Managing Director

Location: Hepsen Furniture & Construction

60, Jalan Utara 4, Kawasan Perusahaan Mergong Barrage, 05050 Alor Setar, Kedah

Working Hours: Saturday to Thursday 9:15am to 5:45pm

Salary Range
:
RM1,700 – RM2,200 per month
(depending on experience)

Interested candidates are invited to send their resume to

Or WhatsApp your resume to

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