HR & Admin Assistant Manager

Job description

Join Ruyi Holdings, a leading innovator in Therapeutic Cellular Therapies, beauty, and nutritional therapy, with more than 25 years of excellence in the market. Headquartered in Kuala Lumpur, our company is renowned for its premium-quality anti-aging cellular extracts, weight management solutions, nutritional supplements, and beauty products.

As an award-winning organization, Ruyi Holdings has received more than 20 prestigious accolades, including:

• Global Health & Wellness Award 2024
• Singapore SME 500 Awards 2024
• The Brand Laureate Entrepreneur Awards 2023
• Global Health & Travel - Best Wellness and Holistic Provider of the Year in Asia Pacific 2018
• Malaysia Health & Wellness Brand Awards 2017 (大马保健品牌奖)
• Asia Pacific Brands Award 2013 (新加坡最佳亚太品牌奖)

With a commitment to revolutionizing health and wellness, Ruyi Holdings continues to make a positive impact on lives globally.

Why Join Us?

• Competitive Compensation & Rewards: Enjoy an attractive salary package complemented by yearly performance bonuses, recognizing your hard work and dedication.
• Exclusive Rewards & Recognition: Be acknowledged for your contributions with long service awards and excellence awards that celebrate your achievements and commitment.
• Comprehensive Training: Enhance your professional skills through specialized training programs designed to support your career growth and job performance.
• Stability & Growth: Become part of a well-established organization with over 25 years of industry experience, offering job security, fast-track career progression, and continuous personal development opportunities.
• Exclusive Staff Discounts: Benefit from attractive discounts on our premium products and services, adding extra value to your employment.
• Engaging Yearly Activities: Participate in exciting team-building events, annual gatherings, and various activities that foster camaraderie, collaboration, and a strong team spirit.

Role Overview

The Assistant HR Manager supports the HR Manager in overseeing daily HR operations, implementing HR policies, and driving employee engagement across the organization. This role is critical in ensuring smooth execution of HR initiatives, maintaining compliance with labour laws, and assisting in talent management and employee relations.

Key Responsibilities:

1. HR Operations & Administration

• Assist in managing end-to-end recruitment, including job postings, candidate screening, interviews, and onboarding.
• Oversee payroll preparation, leave management, and benefit administration in compliance with Malaysian labour laws.
• Maintain accurate and up-to-date employee records in HRIS and personnel files.
• Prepare HR reports and provide analytical insights for decision-making.

2. Talent Development & Training

• Coordinate training schedules, workshops, and employee development programs.
• Support performance appraisal cycles by consolidating evaluations, tracking KPIs, and preparing feedback summaries.
• Assist in identifying training needs and recommending learning solutions.

3. Employee Relations & Engagement

• Act as the first point of contact for employee queries, grievances, and workplace concerns.
• Support initiatives to build a positive, engaging, and inclusive workplace culture.
• Assist in organizing team-building activities, annual gatherings, and engagement programs.

4. Compliance & Policy Support

• Ensure HR policies and procedures are properly communicated and implemented across departments.
• Monitor compliance with employment laws, regulations, and internal policies.
• Assist in drafting and updating HR guidelines as needed.

5. HR Projects & Support

• Collaborate with the HR Manager on special projects (e.g., HR digitalization, policy revamps, workforce planning).
• Provide HR support during audits, labour inspections, or regulatory submissions.
• Liaise with external HR vendors, training providers, and recruitment agencies.
• Compose, review, and update Standard Operating Procedures (SOPs) across all departments to ensure consistency, compliance, and alignment with company standards.

Who We Are Looking For

1. Education:

• Bachelor's degree in Human Resource Management, Business Administration, or a related field. A master's degree is a plus.

2. Experience:

• 4–6 years of HR generalist/HR operations experience; prior supervisory or team lead experience preferred.
• Fluent in Mandarin and English (both written and spoken).
• Proficiency in Bahasa Malaysia is an added advantage.

4. Technical Skills:

• Strong knowledge of Malaysian labour laws and regulations.
• Proficient in HRIS and payroll systems.

5. Interpersonal Skills:

• Strong leadership and people management skills.
• Excellent communication and problem-solving abilities.

Be Part of a Growing Legacy - Discover a career where your growth, contributions, and well-being are truly valued

Apply now and take the next step in your career journey with us