Temporary Admin Executive

2 days ago

Semenyih, Selangor, Malaysia SOTC PLAY & DEVELOPMENT SDN BHD Full time 24,000 - 30,000 per year

SOTC Play & Development Sdn. Bhd (Playvelope) is a dynamic special needs intervention and educational centre committed to empowering children with diverse developmental needs through personalized, evidence-based interventions. We are seeking a dedicated and compassionate Admin Executive (Replacement Temporary due to Maternity Leaves) to support our growing multidisciplinary therapy team in delivering holistic care and early intervention services.

  • Responsible to entertain all enquiries, phone calls and WhatsApp immediately.
  • To respond all WhatsApp enquiries within 5 minutes and usage of understandable and proper language.
  • To alert all invoices issued by Accountant and need to update payment status in Student's listing (excel) and save in Google Drive everyday.
  • Update customers files and record.
  • To liaise with the customers for any matters (payment, meeting, etc).
  • To ensure all related office forms available in Masterfile.
  • To ensure all forms/documents being proper filing before submit to Human Resource or Management.
  • Ensure all files being updated.
  • Liaise with suppliers/ contractor for quotations, deliveries or any related matters.
  • To ensure all stocks ordered using Stock Requisition Form.
  • Issuance of Purchase Order (PO)
  • To ensure items ordered are physically checked and been recorded in stock card.
  • Responsible for stock take duties being assigned to respective employee.
  • Stock card update
  • Prepare letters or memos as assigned.
  • Prepare timetable duties for Ahli Terapi Mobile Interventionist Services (MIS) for every 25hb of every month for Human Resource checking and update timetable if any additional customers Jump In from Sales & Marketing.
  • To update new date/time if any changes occur.
  • To assist for any tasks assigned for the purpose of company's activities.
  • To attend any ad-hoc tasks.
  • Prepare and update company's asset listing.
  • All warranties for company's asses been recorded and proper filing
  • To ensue office equipment's being serviced on time.
  • To check emails/mails in the morning.
  • To ensure all mails/emails being transferred to respective employee.
  • To ensure all documents/bills/bank's letters being acknowledged properly.
  • To ensure folder task in Google Drive been checked and reviewed everyday and response accordingly.
  • To inform parents for any arise issues pertaining to their children.
  • Prepare and record Intervention equipment's recorded in excel inclusive price, brand, date purchase, quantity and etc.
  • To upkeep all office equipment's.
  • To record minutes meeting.
  • Ensure all cleaning schedule being filled and authorized and do proper filing.

Job requirements

  • At least 2-3 years of experience in an admin executive position
  • Advance level Proficiency in Microsoft Office and other common office softwares
  • Broad understanding of executive administrative practices and processes
  • Excellent written and verbal communication skills in Malay and English
  • Independent and able to work with minimal supervision

Job Type: Full-time

Pay: Up to RM2,500.00 per month

Benefits:

  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • Notice of Period:

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • school administration: 2 years (Required)

Work Location: In person

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