personal assistant to director
1 week ago
JOB DESCRIPTION:
Project & Operations
- Shadow founders in meetings and events; document key points and follow-ups.
- Maintain project dashboards with clear deadlines and ownership.
- Convert founders' ideas and notes into structured project briefs.
- Coordinate schedules, travel, and cross-team workflows.
Business Development
- Prepare partnership decks, proposals, and follow-up emails.
- Research new markets and collaboration opportunities.
- Maintain partner pipeline/CRM and support deal follow-ups.
- Assist with pitch meetings, investor updates, and trade-show prep.
Personal Branding & Content
- Capture daily operations and behind-the-scenes content.
- Identify storytelling angles for founder-focused content.
- Organize and deliver raw footage to editors; track deadlines.
- Plan weekly "Founder Diary" content calendar.
- Draft content briefs with hooks, captions, and CTAs.
- Coordinate shoots, interviews, and travel vlog sessions.
Administrative & Executive Support
- Manage confidential correspondence and document filing.
- Prepare meeting summaries and ensure task completion.
- Oversee founders' calendars and avoid scheduling conflicts.
- Arrange travel, flights, visas, and accommodation.
Strategic Support
- Consolidate weekly dashboards (sales, marketing, ops performance).
- Prepare talking points or summaries for investor / partner / media sessions.
- Assist with major campaigns, events, or product-launch coordination.
Requirements:
- Bachelor's Degree (Business, Marketing, Communications, or similar).
- 2–4 years' experience in project coordination / executive support / business development.
- Comfortable on-site with camera recordings and social media tools (TikTok, Reels, CapCut interface).
- Excellent English (verbal & written); Mandarin or Malay is a plus.
- Willing to travel for campaigns, retail launches, and founder content trips.
Job Types: Full-time, Permanent
Pay: RM3, RM6,000.00 per month
Benefits:
- Additional leave
- Maternity leave
- Opportunities for promotion
- Professional development
Application Question(s):
- Can you commit to responding quickly on WhatsApp/Slack when something urgent comes up?
- Are you comfortable working closely with founders, sometimes with fast changes and last-minute instructions?
Work Location: In person
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