personal assistant to director

1 week ago


Shah Alam, Selangor, Malaysia HYGR SDN BHD Full time

JOB DESCRIPTION:

Project & Operations

  • Shadow founders in meetings and events; document key points and follow-ups.
  • Maintain project dashboards with clear deadlines and ownership.
  • Convert founders' ideas and notes into structured project briefs.
  • Coordinate schedules, travel, and cross-team workflows.

Business Development

  • Prepare partnership decks, proposals, and follow-up emails.
  • Research new markets and collaboration opportunities.
  • Maintain partner pipeline/CRM and support deal follow-ups.
  • Assist with pitch meetings, investor updates, and trade-show prep.

Personal Branding & Content

  • Capture daily operations and behind-the-scenes content.
  • Identify storytelling angles for founder-focused content.
  • Organize and deliver raw footage to editors; track deadlines.
  • Plan weekly "Founder Diary" content calendar.
  • Draft content briefs with hooks, captions, and CTAs.
  • Coordinate shoots, interviews, and travel vlog sessions.

Administrative & Executive Support

  • Manage confidential correspondence and document filing.
  • Prepare meeting summaries and ensure task completion.
  • Oversee founders' calendars and avoid scheduling conflicts.
  • Arrange travel, flights, visas, and accommodation.

Strategic Support

  • Consolidate weekly dashboards (sales, marketing, ops performance).
  • Prepare talking points or summaries for investor / partner / media sessions.
  • Assist with major campaigns, events, or product-launch coordination.

Requirements:

  • Bachelor's Degree (Business, Marketing, Communications, or similar).
  • 2–4 years' experience in project coordination / executive support / business development.
  • Comfortable on-site with camera recordings and social media tools (TikTok, Reels, CapCut interface).
  • Excellent English (verbal & written); Mandarin or Malay is a plus.
  • Willing to travel for campaigns, retail launches, and founder content trips.

Job Types: Full-time, Permanent

Pay: RM3, RM6,000.00 per month

Benefits:

  • Additional leave
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • Can you commit to responding quickly on WhatsApp/Slack when something urgent comes up?
  • Are you comfortable working closely with founders, sometimes with fast changes and last-minute instructions?

Work Location: In person



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