admin executive

1 week ago

Rawang, Selangor, Malaysia Henry Butcher Malaysia (Mont Kiara) Sdn Bhd Full time 30,000 - 60,000 per year

Company Introduction:

Henry Butcher Malaysia (Mont Kiara) Sdn Bhd (HBMK) is a licensed property and facility management company, registered under The Board of Valuers, Appraisers, Estate Agents, and Property Managers (BOVAEP). Since 1987, HBMK has been managing world-class real estate properties and providing top-notch real estate consultancy services.

HBMK manages over 100 prestigious properties across Malaysia, which include branded residencies, high-end corporate offices, and special facilities. With the support of a dedicated team of 1,000 personnel and service providers, HBMK continues to uphold a reputation for excellence in property management.

RESPONSIBILITIES:

Reports to Building Manager / Facility Manager

  • Responsible for overall general office administrative duties including data entry, filing, reception duties and information channeling
  • Maintain office inventory & supplies
  • Maintain client & vendor database
  • Attend phone call, walk-in & email enquiries or complaints
  • Prepare internal and external correspondences including memos, letters, notices, reports & presentations
  • Assist in procurement & expenditure requisition such as sourcing for quotations, tabling comparisons and preparing purchase orders
  • Assist in arranging for appointments/meetings and take notes/minutes where necessary
  • Ensure smooth and running efficiency of the building management office
  • Provide assistance to the Accounts Executive such as data entry, office inventory, documentation, following-up with outstanding defaulters, collection of service charges
  • Handling and follow-up on residents / owners' complaints
  • Perform any other ad hoc tasks as may be reasonably required

REQUIREMENTS:

  • Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Property Development/Real Estate Management or equivalent.
  • At least 2 year(s) of working experience in the related field is required for this position.
  • Proficient in both written and spoken of English & Bahasa Malaysia
  • Computer literate
  • Possess good personality and PR skills
  • Self-motivated, able to work independently/ team, posirive and proactive
  • Possess own tranport and willing to travel
  • Full-Time position(s) available.

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