R&D Admin Executive

Job Title:
Admin Executive

Department:
Research & Development

Location:
Rawang, Selangor

Employment Type:
Full-Time

About the Company

Betamek Research Sdn. Bhd. is a wholly owned subsidiary of Betamek Berhad, established to drive innovation, product development, and technological advancement within the Betamek Group. The company focuses on research activities, design engineering, and the development of advanced automotive electronic solutions.

Job Summary

The Admin Executive will be responsible for managing and coordinating the day-to-day administrative functions of Betamek Research Sdn. Bhd., ensuring smooth and efficient office operations. This role serves as a bridge between clerical staff and management, providing essential support in documentation, scheduling, report preparation, and coordination of departmental activities. The position focuses solely on Betamek Research operations, ensuring all administrative processes align with the company's policies, procedures, and regulatory standards.

Key Responsibilities

• Oversee and coordinate all administrative activities to ensure efficient and effective daily operations at Betamek Research.
• Ensure all expenditures are within the approved budget and in compliance with Betamek Research's financial policies.
• Maintain accurate records of departmental expenditures and prepare regular budget reports for management.
• Ensure all administrative processes comply with company policies, procedures, and statutory regulations.
• Safeguard sensitive company information and uphold strict confidentiality at all times.
• Track, report, and analyze Betamek Research KPIs to support continuous performance improvement.
• Organize and maintain office operations, including correspondence, documentation, and filing systems.
• Monitor and track operational expenses (OPEX) to ensure alignment with budgetary controls.
• Provide timely updates to management on budget utilization and alert on discrepancies or potential overruns.
• Prepare and distribute internal memos, meeting minutes, and official communications.
• Supervise clerical staff, assign tasks, and ensure timely and accurate completion of deliverables.
• Coordinate onboarding arrangements for new hires within Betamek Research.
• Plan and organize meetings, events, and training sessions.
• Manage meeting schedules and prepare presentation materials when required.
• Monitor inventory and manage procurement of office supplies to avoid disruptions.
• Liaise with vendors and service providers for facility maintenance and procurement activities.
• Prepare and submit periodic reports on administrative operations and office performance.
• Review and recommend process improvements to enhance administrative efficiency.
• Ensure compliance with Health, Safety, and Environmental (HSE) and Environmental, Social, and Governance (ESG) standards.
• Collect, track, and consolidate KPI data across departments to ensure timely submission to management.

Required Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Administration, or a related field.
• Minimum of 2–3 years of relevant experience in administrative or office management roles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with ERP systems (e.g., Epicor) is an added advantage.
• Basic understanding of budgeting, expense tracking, and financial reporting.
• Strong written and verbal communication skills in English and Mandarin.
• Proficiency in Bahasa Malaysia or other languages is a plus.

Preferred Skills

• Strong organizational and multitasking skills with the ability to prioritize effectively.
• High attention to detail and accuracy in document preparation and reporting.
• Excellent interpersonal and communication skills for effective coordination across departments.
• Reliable, trustworthy, and able to handle confidential information with integrity.
• Strong analytical and problem-solving abilities.
• Proficient in using Microsoft Office tools for reporting, scheduling, and presentations.
• Basic understanding of budgeting and financial monitoring tools.
• Skilled in organizing and maintaining both physical and digital filing systems.

Soft Skills

• Team-oriented, proactive, and adaptable in a dynamic environment.
• Excellent written and verbal communication in English, Bahasa Malaysia, and Mandarin.
• Organized, disciplined, and able to meet tight deadlines.
• Passionate about automotive innovation, research, and continuous improvement.

Benefits

• Yearly Increment & Performance Bonus
• Free Breakfast & Lunch
• Insurance Coverage (PA & Hospitalization)
• Annual Company Trip & Dinner
• 5-Day Work Week with Three Rest Breaks Daily