Human Resources Executive

2 weeks ago

Petaling Jaya, Selangor, Malaysia Gagasan Nadi Cergas Berhad Full time 40,000 - 60,000 per year

The Human Resources Executive (HRE) assists with the administration of the day-to-day operations of the Human Resource functions and duties. The HRE carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administrative, employment, measurement & analysis of data, improvement and creating an excellent employee-oriented organization.

  • Oversee the full spectrum of foreign workers management.
  • Perform full spectrum of payroll functions, salary processing, allowance/OT computation, deductions, salary reconciliation, bonus, increment, etc.
  • Responsible to check and validate attendance, leave application, and HR documentation.
  • Resolve payroll discrepancies by collecting and analysing information and liaising with staff and management on payroll related queries.
  • Ensure the operational aspects of payroll processing and associated activities comply with relevant legislation.
  • Responsible to generate any payroll-related reports upon request and need to ensure data confidentiality before releasing any information.
  • Check and maintain employee master file details, bank details, deduction, and other payroll information in the payroll system.
  • Liaise with government sector such as Kementerian Dalam Negeri (KDN), Immigration, Jabatan Tenaga Kerja (JTK), myEG, CIDB, EPF, SOCSO, EIS, HRDF, and LHDN (for statutory submissions).
  • Ensure compliance with Malaysian Employment Act and company policies.
  • Support employee engagement, recruitment/onboarding, performance review, and training programs.
  • Assist in audits or HR projects.
  • Handle foreign worker documentation (e.g., responsible to handle renewal of passport and work permit, FOMEMA, FWCMS) and welfare (accommodation, etc.).
  • Arrange flight ticket of foreign workers (End Contract/Home Leave).
  • Liaise with agent in applying for new foreign workers intake and prepare related documents.
  • Prepare on-boarding of new foreign workers intake.
  • To maintain HR records (personal files, personal database, leave records, attendance tracking) of each staff in a proper and efficient manner.
  • To ensure the HR Department policies/SOP/Compliance documentations are well managed and updated accordingly.
  • Perform in any other ad-hoc task as assigned by Head of HR Department.

Job Requirements:

  • Diploma/Degree in Human Resources, Business, or related field.
  • 1-3 years of relevant HR experience.
  • Preferably with exposure to foreign worker management.
  • Knowledge of statutory contributions (EPF, SOCSO, EIS, HRDF).
  • Strong communication, interpersonal, and organizational skills.
  • Proficient in Microsoft Office and HR/payroll systems.

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