Accounts & Administrative Assistant
7 days ago
We are seeking a dedicated and detail-oriented individual to join our organization in an accounting and administrative support role. This position offers an excellent opportunity to develop your professional skills in a dynamic and supportive environment. If you are proactive, organized, and eager to contribute to a collaborative team, we encourage you to apply
Key Responsibilities- Process accounts payable (AP) invoices in the accounting system, ensuring accurate coding and timely entry
- Collate and distribute invoices and statements via email
- Maintain organized filing systems—both physical and digital—for payment vouchers, invoices, and corporate records
- Digitize invoices and supporting documents for verification and approval workflows
- Review supporting documentation (e.g., purchase orders, delivery orders, goods received notes, contracts) to ensure completeness before invoice processing
- Assist in monthly financial reporting and account reconciliations
- Manage daily office operations, ensuring smooth functioning of facilities, equipment, and supplies
- Liaise with vendors, contractors, and service providers for office maintenance and utilities
- Arrange accommodation and refreshments for guests
- Coordinate courier services, incoming/outgoing mail, and document distribution
- Handle visitor management, including hospitality and meeting room setup
- Perform other ad-hoc duties as assigned by management
Qualifications
- Diploma or degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 1–2 years of relevant experience in accounting or administrative roles.
- Proficient in Microsoft Office Suite; familiarity with accounting software (AutoCount is an advantage).
- Strong communication skills in English and Bahasa Malaysia, both verbal and written.
- Ability to convey financial information clearly and accurately to colleagues, management, and external clients.
- High attention to detail and accuracy in data handling.
- Strong problem-solving skills with the ability to identify and resolve discrepancies in ledgers or administrative processes.
- Flexible and adaptable, able to manage changing priorities and work effectively in a fast-paced environment.
- Professional and efficient in handling inquiries and providing support to clients or vendors.
- Able to work independently as well as collaboratively within a team.
- Positive attitude and willingness to learn.
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