Secretary / Personal Assistant (based in Petaling Jaya)

1 week ago

Petaling Jaya, Selangor, Malaysia Talent Recruit Full time


Company Background

We are representing a well-known client in the F&B industry, looking for Secretary / Personal Assistant to be based in Petaling Jaya, Selangor.

Key Responsibilities

  • Act as a primary point of contact for internal and external stakeholders, including VIP clients.
  • Handle all secretarial duties, including preparing correspondence, reports, and presentations.
  • Manage the chairmans calendar, schedule meetings, and organize appointments.
  • Take accurate minutes of meetings and follow up on action points.
  • Maintain strict confidentiality and discretion when handling private and sensitive information.
  • Coordinate and arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
  • Assist with visa applications, travel itineraries, and related documentation.
  • Prepare and organize materials for meetings, presentations, and events.
  • Liaise with internal departments and external parties on behalf of the chairman.
  • Perform other ad hoc secretarial duties as assigned.

Requirements

  • Minimum Diploma in Business Administration, Secretarial Studies, or related field.
  • At least 3 years' of Secretary / Personal Assistant experience from any industry.
  • Excellent command of English and Mandarin (spoken and written).
  • Proven experience handling VIP clients and maintaining professional discretion.
  • Highly trustworthy, organized, and resourceful.
  • Willing to travel locally and internationally as required.
  • Possess own transport and valid driving license.
  • Strong interpersonal and communication skills.
  • Able to multitask and work efficiently in a fast-paced, high-pressure environment.
  • Proactive with a positive attitude and a strong sense of responsibility.

Interested candidates, please apply online or send your updated resume to

Only shortlisted candidates will be notified.


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