Executive Administrator

4 days ago

Petaling Jaya, Selangor, Malaysia Le Méridien Petaling Jaya Full time

Job summary

  • Support the Executive Office by giving secretarial support to the General Manager, greet and assist visitors, answer incoming calls to the Executive Office and handle guest complaints that come to the office.

Responsibilities

  • Perform clerical duties such as typing correspondence and reports, filing, and answering phones. Maintain and upkeep various filing systems. Including vendor information as necessary.
  • Receive visitors and guest. Answer questions and concerns; follow through either to resolution or refer to the appropriate manager.
  • Ensure all incoming and outgoing correspondence is typed, received, mailed and/or filled as required.
  • Assist managers in scheduling appointments, meetings and travel arrangements for business trips as required.
  • Compilation of all meeting minutes of the hotel including morning briefing, owner's meeting, P&L meeting, credit, operations and executive committee meeting.
  • Assist finance department with the tracking, renewal and follow up of all licenses and contracts.
  • Compilation of presentations for Headquarters including weekly meeting and monthly presentations, sustainability tracking and updates, risk management and ABAC updates.

Other standard responsibilities

This position may be required to perform a combination of the following supportive functions in addition to performing the essential functions, with the percentage of time spent performing each function solely determined by the manager based on the hotel's specific needs:

  • Ordering and maintaining office supplies.
  • Make reservations for V.V.I.P. and V.I.P. guests of the General Manager.
  • Organize and maintain filing system.

Required skills

  • Must be able to speak, read, write in English and Malay.
  • Must be able to read and write to facilitate the communication process.
  • Requires good communication skills, both verbal and written.
  • Must possess basic computational ability.
  • Must possess computer skills, including Microsoft Office 97, Excel and PowerPoint.

Qualifications

  • Must be able to speak, read, write in English and Malay.
  • Must be able to read and write to facilitate the communications process.
  • Requires good communication skills, both verbal and written.
  • Must possess basic computational ability.
  • Must possess computer skills, including Microsoft Office 97, Excel and PowerPoint.

Experience

  • Five to eight years of extensive clerical/secretarial experience that includes at least three years of administrative assistance or executive secretarial experience High school or equivalent education required. Bachelor's Degree preferred.

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