HR cum Admin Manager

2 weeks ago

Johor Bahru, Johor, Malaysia Cooltech Power International Pte Ltd Full time
Job Title: HR cum Admin Manager

Location: Johor Bahru, Malaysia

Industry: Generator Manufacturing

Department: Human Resource & Administration

Reports to: General Manager / Director

Job Summary

The HR cum Admin Manager is responsible for overseeing and managing the full spectrum of Human Resources and Office administrative functions within the manufacturing plant. This includes recruitment, training, payroll, employee relations, regulatory compliance, and office/facility administration to support smooth plant operations.

Key Responsibilities

·       Human Resource Management

·       Develop and implement HR strategies aligned with the company's business objectives.

·       Manage full-cycle recruitment for both white- and blue-collar positions (production, engineering, office).

·       Oversee onboarding, orientation, and employee training & development programs and develop employee

handbook.

·       Handle payroll, statutory contributions (EPF, SOCSO, EIS), and HRMS.

·       Maintain employee records, contracts, leave, attendance, and performance appraisals.

·       Advise on employment legislation and ensure HR policies comply with Malaysian Labour Law.

·       Lead employee engagement, welfare programs, and disciplinary procedures.

·       Administrative Management

·       Supervise general administration including office supplies, company assets, and facility upkeep.

·       Manage company licenses, permits, insurance, and compliance documentation (e.g., SSM, MITI, DOE,

BOMBA).

·       Coordinate safety, security, and emergency procedures in cooperation with Safety Officer and Facility team.

·       Support expatriate work permit applications and compliance if applicable.

·       Handle coordination with external service providers (legal, transport, canteen, cleaners, security).

·       Reporting & Planning

·       Prepare HR and Admin-related reports for management (headcount, turnover, absenteeism, etc.).

·       Participate in budget planning and cost control related to HR & Office Admin functions.

·       Support company audits and internal/external inspections (labour office, ISO, etc.).

Qualifications & Experience

·       Degree/Diploma in Human Resource Management, Business Administration, or related field.

·       Minimum 5 years of HR & Admin experience, preferably in a manufacturing or industrial environment.

·       Strong knowledge of Malaysian employment laws and HR best practices.

·       Proficient in Microsoft Office and HRIS systems.

·       Experience with foreign worker management and JTK/Immigration processes is an added advantage.

·       Fluent in English and Bahasa Malaysia. Mandarin is an advantage for communication with suppliers or

workers.

Key Skills

·       Strong leadership and interpersonal skills.

·       High integrity, confidentiality, and discretion.

·       Excellent organizational and multitasking abilities.

·       Good negotiation and problem-solving skills.

·       Attention to detail and ability to work under pressure.

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