Assistant Manager Licensed Company Secretory

This role supports the Chief Legal Officer in strengthening company secretarial and corporate governance practices across the Duopharma Biotech Group. You will act as a key liaison between the Board of Directors, Management, Shareholders, Regulators and other stakeholders, while ensuring all statutory and governance requirements are met. The role also involves maintaining statutory records, coordinating board and shareholders' meetings, preparing regulatory submissions, and supporting corporate exercises to ensure full compliance with the Companies Act 2016, Bursa Listing Requirements, and other applicable laws and guidelines.

• Provide corporate secretarial support for Duopharma Biotech Berhad and its Group of Companies, including coordinating Board, Board Committee and shareholders' meetings.
• Prepare and submit Board papers, arrange meeting logistics, attend meetings when required, and draft timely minutes for review by the Chief Legal Officer.
• Ensure timely lodgment of submissions to regulatory bodies including SSM, SC, and Bursa Malaysia.
• Coordinate with Business Units to prepare announcements, disclosures, and relevant documentation for submission to Bursa Malaysia Securities Berhad.
• Assist in corporate exercises, due diligence processes, and preparation of circulars to shareholders.
• Maintain and update statutory documents and records such as Minute Books, Register of Members, Statutory Files, Certificates, Constitution and the Common Seal in accordance with regulatory requirements and company guidelines.
• Assist in drafting and preparing RRPT and other circulars, Directors' Training updates, Annual Returns, Bursa Announcements and sections of the Integrated Annual Report.
• Ensure full compliance with the Companies Act 2016, Listing Requirements, Capital Market and Services Act, MCCG and other relevant laws, guidelines and best practices.
• Provide guidance to Management and Business Units on statutory compliance and corporate governance matters.
• Administer daily operations of the secretariat and support corporate governance initiatives across the Group.
• Assist in Board Evaluation exercises and organise Directors' training programs.
• Carry out any other assignments as required by the Chief Legal Officer.

Internal

• Chief Legal Officer – for administrative matters, guidance, directives and reporting.
• Management & Business Units – for preparation of Board/Board Committee/Subsidiary meeting papers, follow-up on agenda items, and coordination of governance-related matters.

External

• Bursa Malaysia – Listing Requirements compliance and reporting.
• Securities Commission Malaysia – Malaysian Code on Corporate Governance compliance.
• Companies Commission of Malaysia (SSM) – Companies Act 2016 compliance and statutory filings.
• Share Registrars, External Auditors, Lawyers, Merchant Bankers – for corporate exercises, filings, due diligence and shareholder-related matters.

Qualifications

• Bachelor's Degree in Law, Corporate Administration, or related field.
• ICSA qualification and MAICSA associate membership OR Licensed Company Secretary (SSM) OR Membership in a prescribed body under the Companies Act 2016.

Experience

• Minimum 4–5 years of relevant company secretarial experience, preferably in a public listed company.

Specialised Knowledge

• Strong understanding of the Companies Act 2016 and relevant statutory, regulatory and governance requirements.
• Preferably experienced with Bursa Malaysia Listing Requirements and the Malaysian Code on Corporate Governance.

Technical Competencies

• Sound understanding of business operations.
• Excellent command of written and spoken English and Bahasa Malaysia.
• Strong minutes-writing skills.

Behavioural Competencies

• Strong planning and organisational abilities.
• Excellent communication and interpersonal skills.
• High attention to detail, with the ability to multitask and manage timelines effectively.

Work Location: CIMB Hub, Jalan Sultan Ismail

Accessibility: Complementary Parking in CIMB Hub & 50 meters to Monorail Raja Chulan