operation admin

2 days ago

KL Eco Kuala Lumpur, Malaysia VALUEVEST VENTURES SDN BHD Full time 40,000 - 60,000 per year
About the Role

We are looking for three (3) organized and dependable Operations Admin to support our COO and operations team. In this role, you will play a key part in coordinating vendors, handling documentation, managing submissions, and ensuring smooth day-to-day operations across the company.

If you enjoy a fast-paced environment, love keeping things organized, and can manage multiple tasks with ease, we'd love to meet you

Key Responsibilities
1. Vendor & Third-Party Coordination
  • Communicate with external vendors to obtain updates, quotations, and required information.
  • Follow up on timelines, deliverables, and outstanding matters.
  • Maintain updated vendor records and agreements.
2. Documentation & Submissions
  • Prepare, review, and submit documents to authorities, platforms, and partners.
  • Ensure accuracy, completeness, and proper filing of all documentation.
  • Keep both digital and physical records organized and accessible.
3. Stakeholder Communication
  • Act as the liaison between internal teams, clients, and vendors.
  • Coordinate meetings, follow-ups, and progress updates.
  • Track operational tasks and ensure timely communication.
4. Operational Support to COO
  • Assist with daily administrative tasks and operational coordination.
  • Prepare simple reports, summaries, and relevant research.
  • Support workflow improvements and execution of ad-hoc projects.
What You'll Be Doing Day-to-Day
  • Providing administrative support to the operations team.
  • Handling data entry, filing, and document management.
  • Coordinating schedules, meetings, and travel arrangements.
  • Acting as the first point of contact for enquiries.
  • Assisting with general office operations and ad-hoc tasks.
Requirements
  • Experience in admin, operations, or coordination roles is an advantage.
  • Strong organizational skills with excellent attention to detail.
  • Good communication skills, both written and spoken.
  • Ability to prioritize tasks and work independently.
  • Competency in Microsoft Office and basic digital tools.
  • Team player with a positive and proactive attitude
  • Able to start immediately will be added as advantage
Why Join Us?

At VALUEVEST VENTURES SDN BHD, we offer:

  • Competitive salary and benefits
  • Healthcare coverage
  • Career development and growth opportunities
  • Supportive, collaborative, and flexible work culture

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