Facilities Assistant

3 days ago


Port Dickson, Negeri Sembilan, Malaysia EPS Ventures Sdn Bhd Full time 30,000 - 36,000 per year

Position: Facilities Assistant

Duration: 1 year contract (Renewable subject to performance)

Salary: Open for negotiation

Location: PD

Working hours: Normal working hours

  • Assist in managing building services and monitoring key performance indicators, service statistics, and trends to ensure alignment with Business Unit requirements.
  • Assist in managing client communications through daily interactions with all levels of the Business Unit (e.g., Intranet, Facilities email, Government letters).
  • Monitor and execute all implemented maintenance initiatives/projects as scheduled.
  • Handle Record Management.
  • Assist in dealing with various vendors for ad-hoc repairs, including sourcing quotations.
  • Check and verify all vendor invoices in the SAP system, including handling payment disputes.
  • Assist in handling mandatory renewal of the refinery's government licenses, permits, assessment tax, land fees, transportation licenses, etc.
  • Assist in preparing tender documents and schedules of rates.
  • Assist in preparing Opex and Capex during the Planning & Budgetary cycle.
  • Assist in allocating and managing office space and renovations in the building.
  • Prepare and review all permits and job scope analyses from contractors before acquiring approval.
  • Prepare various reports using Microsoft Office (Excel, Word, PowerPoint, etc.).
  • Establish and handle the filing system for all invoices and other documents.
  • Perform any other duties as instructed by superiors.

Qualifications:

  • Diploma or Certificate in Facilities Management, Business Administration, or a related field.
  • Proficient in SAP and Microsoft Office (mandatory).
  • Minimum of 3 years of experience in a facilities, administrative, or finance support role.
  • Knowledge of basic accounting principles related to invoicing and payment processes.
  • Proficiency in AutoCAD is an added advantage for space planning and layout management.

Job Type: Contract

Contract length: 12 months

Pay: RM2, RM3,000.00 per month

Application Question(s):

  • What is your expected salary?

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • facilities, administrative, finance support: 3 years (Preferred)
  • SAP: 1 year (Preferred)
  • AutoCAd: 1 year (Preferred)
  • basic accounting principles, invoicing, payment processes: 1 year (Preferred)

Work Location: In person



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