Executive Assistant

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Inspire Brands Asia Full time 3,000 - 3,300 per year
Executive Assistant – AF Malaysia

We're looking for a proactive, detail-oriented, and highly organized Executive Assistant to support our COO and ensure the smooth running of daily operations. This role is perfect for someone who thrives in a fast-paced environment, has excellent communication skills, and knows how to anticipate needs before they arise

What You'll Be Doing

As an Executive Assistant, you'll be the right hand to the COO, helping manage priorities, communication, and logistics. Your responsibilities will include:

  • Calendar Management – Keep the COO's schedule running smoothly and conflict-free.

  • Meeting Coordination – Arrange and confirm internal and external meetings.

  • Travel Management – Organize travel arrangements (flights, hotels) and prepare clear itineraries.

  • Expense Management – Track, collect, and submit receipts on time.

  • Email & Communication Support – Manage the COO's inbox and serve as the first point of response when needed.

  • Document & Signature Handling – Organize, circulate, and track key documents.

  • Meeting Summaries – Prepare concise weekly updates of key meetings.

  • Quarterly & Team Coordination – Support quarterly meetings with country leads.

  • Lease & Landlord Liaison – Monitor lease renewals and coordinate with landlords when needed.

  • Special Touches – Keep track of team birthdays and anniversaries to ensure celebrations never go unnoticed.

What We're Looking For
  1. Strong organizational and multitasking skills.
  2. Excellent written and verbal communication.
  3. High level of professionalism, discretion, and attention to details.
  4. Experience supporting senior executives (preferred).Tech-savvy with tools like calendars, expense management platforms, and travel booking systems.
  5. Salary range for this role would be RM3,000 to RM3,300.

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