Admin Assistant

1 hour ago

Bangi, Selangor, Malaysia PCM GROUP GLOBAL SDN. BHD. Full time 30,000 - 60,000 per year

Key Responsibilities:

1. Office AdministrationEnsure a high level of office administration by raising, batching, and dispatching relevant invoices, documents, and reports in a timely and organized manner.

2. Purchase OrdersRaise local Purchase Orders (LPOs) for all sublet jobs to ensure smooth processing and timely service delivery.

3. Invoice ProcessingProcess local creditors invoices as well as other relevant invoices efficiently and in accordance with company procedures.

4. Warranty and Technical ReportsEnsure timely closing and dispatching of all warranty claims and technical reports to the relevant departments or principals.

5. Petty Cash AdministrationAdminister the petty cash float and prepare a weekly summary report for reimbursement and financial tracking.

6. Monthly ReportingPrepare and submit accurate End-of-Month reports reflecting key administrative and financial information.

7. Profitability and Expenditure ControlSupport the Service Centre profitability by maintaining effective control over expenditures and budget adherence.

8. Document and Stationery ManagementAdminister the ordering, distribution, and usage of all numbered documents and office stationery to avoid wastage and ensure proper stock levels.

9. Expense ManagementExercise prudent spending on controllable expenses such as telephone, fax, electricity, and stationery, aligning with budget controls.

10. Customer PaymentsResponsible for the timely collection of payments from both cash and credit customers in line with company policies and procedures.

11. Follow-up on Overdue AccountsConduct regular follow-up calls to customers with overdue credit accounts to ensure prompt settlements.

12. Aged Trial Balance MonitoringConstantly monitor and update the Aged Trial Balance report to track receivables and ensure prompt customer payments.

13. Customer Reception & InquiriesAttend to customers at the reception, manage daily service phone calls, schedule appointments, and address customer inquiries and concerns professionally.

14. Service Reminder CallsConduct daily service reminder calls to customers in order to schedule and maximize daily service appointment bookings.

15.   Undertake Ad-Hoc Duties as Assigned

Undertake any other assignments as required and perform additional duties assigned by superiors when necessary.

Qualifications for Admin Assistant

Minimum SPM/Diploma in Business Administration / Office OR equivalent with Automotive related experience.

At least two (2) years of working experience in administration.

Must be hands on, details oriented and dedicated.

Independent and able to work under pressure and multitasking environment.

Ability to interact with all levels of people to address arising issues.

Responsible, meticulous and possess a good working attitude.

Computer literacy with proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Good command of both written and spoken English and Bahasa Melayu.

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