In-Store Administrator

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Louis Vuitton Full time $60,000 - $120,000 per year

About The Job
As a In-Store Administrator, you will provide administrative support to store retail team (approx headcount) in ensuring smooth running of functional operations.

Job Duties & Responsibilities
Store Administration

  • Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose
  • Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment
  • Support store duty roster, staff breaktime arrangement, leave or attendance record etc
  • Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged or client currency exchange
  • Liaise with landlord or building management E.g., seasonal carpark and overnight work application; supervise store maintenance issues
  • Prepare new joiner onboarding tools & equipment E.g., work phone, laptop, access card, business card and uniform in store
  • Be the point of contact for after-sales updates on spare part orders and delivery status
  • Coordinate and support store or company event, staff functions, travel and activities arrangement
  • Monitor and up-keep yearly renewal of various business license for stores

Stock Operation

  • Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance
  • Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore
  • Support full count and cycle count; assist in discrepancies investigation when necessary

Job responsibilities

Key Requirements

  • Experienced and Fast-Paced Ready: At least 5 years in administrative roles, ideally in Retail, FMCG, or Sales environments
  • Tech-Savvy: Proficient in Microsoft Office applications
  • Independent and Reliable: Agile, trustworthy, detail-oriented, and highly responsible
  • Organized and Proactive: Dependable in managing tasks with consistent follow-up to meet deadlines
  • Flexible and Adaptable: Comfortable working retail hours, including weekends and public holidays if necessary

Reference LVM30180

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