Personal Assistant to CEO

2 days ago

Mutiara Damansara Selangor, Malaysia Apex Securities Berhad Full time 30,000 - 60,000 per year
Job Description

  1. Incoming Call Management

  2. Handle incoming calls, screen and direct them to the appropriate person.

  3. Ensure prompt and professional responses to the inquiries.Plan and follow the most efficient routes, considering traffic and time constraints.

  4. Secretarial Duties

  5. Perform secretarial tasks such as typing, filing, and data entry.

  6. Maintain an organized and efficient filing system for easy retrieval of documents.

  7. Analyze business data to identify trends and provide actionable insights to support strategic decision-making.

  8. Correspondence Drafting and Organization

  9. Draft, edit, and organize various correspondences, reports, emails and official documents.

  10. Ensure accuracy, professionalism, and timely delivery of communications.

  11. Appointment and Meeting Coordination

  12. Manage the Director's calendar, schedule appointments and coordinate meetings.

  13. Prepare meeting materials and agendas as required.

  14. Coordination of Flow of P&C and Important Documents

  15. Facilitate the smooth flow of confidential and important documents within the organization.

  16. Organization of Luncheons for CEO Guests

  17. Coordinate and organize luncheons for guests visiting the CEO.

  18. Ensure a welcoming and hospitable environment during such events.

  19. Claim Management

  20. Assist in the management of expense claims and reimbursements.

  21. Maintain accurate records and ensure compliance with company policies.

  22. Administration Work and Ad Hoc Requests

  23. Support general administrative tasks as assigned.

  24. Handle ad hoc requests from the superior/Director.
Job Requirements
  • Candidate must possess at least a Professional Certificate, Diploma, bachelor's degree in business studies/administration/Secretarial or equivalent.
  • Fresh graduates are encouraged to apply.
  • Strong business analytics skills with the ability to interpret data and provide actionable insights.
  • At least 1 year of working experience in the related field is required for this position
  • Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
  • Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.

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