Admin cum Receptionist

6 days ago

Puchong New Village, Malaysia Finbond Industries Sdn Bhd Full time

Position Overview:

We are seeking a professional, organized, and friendly Receptionist cum Administrative Assistant to manage our front desk daily and perform a variety of administrative and clerical tasks. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming impression for clients, visitors, and employees, while also providing essential support to ensure efficient office operations.

Key Responsibilities:

Reception Duties:

  • Greet and welcome guests and visitors in a professional and friendly manner upon their arrival at the office.
  • Direct visitors to the appropriate person, meeting room, or office location.
  • Answer, screen, and forward incoming phone calls promptly and courteously.
  • Receive, sort, and distribute daily mail, deliveries, and courier packages.
  • Maintain a tidy, presentable, and well-organized reception area and lobby.
  • Manage meeting room bookings and ensure they are prepared for scheduled meetings.
  • Maintain office security by following safety procedures and controlling access via the reception desk

Administrative Duties:

  • Perform general clerical duties including photocopying, faxing, scanning, mailing, and filing documents (both physical and digital).
  • Monitor and maintain office supplies inventory (stationery, pantry items, etc.); place orders and verify receipt of supplies.
  • Assist in scheduling and coordinating appointments, meetings, and company events.
  • Provide administrative support to various departments or managers as needed (e.g., data entry, preparing correspondence, compiling reports).
  • Coordinate with vendors for office maintenance, repairs, or services (e.g., building management, cleaners, equipment technicians).
  • Assist with travel arrangements (flight/hotel bookings) for staff, if required.
  • Manage petty cash or assist with basic expense tracking and claims processing, if required.
  • Perform other related administrative tasks as assigned by management.

Qualifications and Requirements:

  • Minimum SPM, Certificate, or Diploma in Business Administration, Office Management, Secretarial Studies, or a related field.
  • Proven work experience as a Receptionist, Front Office Representative, Administrative Assistant, or similar role is preferred but not essential for entry-level candidates with the right attitude.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills in both English and Bahasa Malaysia. Proficiency in other languages is an advantage.
  • Excellent organizational skills and attention to detail.
  • Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
  • Strong customer service orientation and interpersonal skills.
  • Resourceful and proactive approach to problem-solving.
  • Ability to be discreet and handle confidential information appropriately.
  • Punctual, reliable, and trustworthy.

Working Conditions:

  • Standard office hours Monday to Friday, 9:00 AM to 6:00 PM
  • Primarily based at the front desk in an office environment.

Job Type: Full-time

Pay: RM1, RM2,257.55 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development
  • Vision insurance

Work Location: In person

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