Admin Officer

17 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia Rapsys Technologies Pte. Ltd Full time

Designation: Admin Officer

Job Summary

The Admin Officer supports the Sales Department by ensuring accurate sales administration, coordination with internal teams, and effective office administration. The role also assists with basic finance coordination and ensures compliance with company Environmental, Safety, and Management System requirements.

Key Responsibilities

Sales Administration

  • Maintain customer database by submitting Customer Application Forms for new customers and updates to existing customer and account information.
  • Perform accurate and timely data entry in the SAP ERP system in accordance with documentation flow, including Contract Management, Sales Orders, and Delivery Orders.
  • Update and manage sales-related data in the SAP ERP system.
  • Liaise with the Logistics team to coordinate deliveries based on customers' requested delivery dates.
  • Confirm shipments with the Purchasing team.
  • Generate work orders for the Production team.

General Administration

  • Handle general office administrative duties, including stationery replenishment, postage, and telecommunication matters.
  • Compile and update employee records.
  • Check and calculate monthly staff claims and allowances.
  • Perform filing and documentation tasks.
  • Assist with day-to-day administrative and operational activities.

Finance Coordination

  • Record and update collections in coordination with the Accounts Department.
  • Follow up on debtors' payments.
  • Arrange and send invoices and delivery orders to customers via email.

Authority

  • Issue Contract Management documents, Sales Orders, and Delivery Orders.
  • Support the Head of Department (HOD) in following up on tasks assigned to teams.

EMS, OHSMS & Compliance Responsibilities

  • Understand, implement, and uphold Legrand's Environmental Management System (EMS) and Occupational Health & Safety Management System (OHSMS) policies.
  • Communicate and report environmental, health, and safety matters to the Superior / MR / EHS Officer.
  • Be aware of actions to be taken during normal, abnormal, and emergency situations related to environmental, health, and safety matters.
  • Attend, participate in, and support environmental and health & safety training programs, initiatives, and audits.
  • Understand environmental, health, and safety risks associated with the role and take responsibility to control and mitigate them.
  • Conserve natural resources through responsible use of water, energy, and paper.
  • Maintain good environmental, health, and safety practices, including proper housekeeping at the workplace.
  • Ensure compliance with applicable regulatory laws, acts, and company standards.
  • Participate in QMS, EMS, and OHSMS activities as required.

Job Type: Full-time

Pay: Up to RM5,000.00 per month

Application Question(s):

  • Do you have hands-on experience using SAP ERP for sales administration
  • How many years of experience do you have in an administrative or sales support role?
  • Are you able to coordinate with multiple internal teams (Sales, Logistics, Purchasing, Production, and Accounts) to meet deadlines?
  • Do you have experience in handling invoicing, collections follow-up, or coordination with the Accounts/Finance department?
  • Are you fluent in Chinese ?

Work Location: In person

  • Admin Officer

    18 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia RAPSYS TECHNOLOGIES PTE LTD Full time

    Designation:Admin OfficerJob SummaryThe Admin Officer supports the Sales Department by ensuring accurate sales administration, coordination with internal teams, and effective office administration. The role also assists with basic finance coordination and ensures compliance with company Environmental, Safety, and Management System requirements.Key...

  • admin officer

    19 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia FinexHR (Malaysia) Sdn Bhd Full time

    We are seeking and hiring a candidate Admin Officers to manage the daily tasks of a company or organization by providing administrative and clerical support. Join Our Team JOB DESCRIPTIONAnswering phone calls, responding to inquiries, and replying to emailsEnsuring office supplies are maintained, including checking inventory and working with vendors to...

  • Office Support Admin

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia SmartHire by SEEK Full time 30,000 - 60,000 per year

    Our client Lenovo PCCW Solutions is seeking a Office Support Admin to join their teamJoin a leading technology solutions powerhouse in the Asia Pacific and be part of a team that helps organizations transform their operations with technology. This role offers a dynamic environment where you can make a significant impact by managing office logistics,...

  • Accounts and Admin Assistant

    18 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia K2LD Full time

    We're Hiring | Accounts & Admin Assistant (Part-Time)K2LD is an international architecture & interior design practice with offices in Melbourne, Singapore, and Kuala Lumpur. We're looking for a proactive Accounts & Admin Assistant to support our local and overseas offices.Key Responsibilities:• Basic accounts support (AR/AP, reconciliation, records)•...

  • Admin

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Global Link Plus Properties Sdn. Bhd. Full time

    Job RequirementsWe are looking for AdminMinimum SPM.Able to work independently and training provided.Able to meet deadlines with right sense of urgency.Possess basic computer knowledge.Willing to learn and committed to work.Job ResponsibilitiesResponsible for handling front office reception and administration duties, including greeting guests, answering...

  • Admin Intern

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia carmine Full time

    Location: Jalan Gombak (nearby KLTS).Looking for a place to kickstart your career?Join our energetic team and gain real-world office experience, build your skills & grow your career with us.What You'll Learn:Keep Things Organized - Office admin & filing workMaster the Systems - Basic documentation & data entryBe the Link Between Clients & Internal Team...

  • HR and Admin Officer

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Teibto Full time

    DescriptionUpdate internal databases with new hire informationCreate and distribute guidelines and FAQ documents about company policiesGather payroll data like bank accounts and working daysSchedule job interviews and contact candidates as neededPrepare reports and presentations on HR-related metrics like total number of hires by departmentDevelop training...

  • HR Admin

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia BRICK HOUSE SDN BHD Full time

    We are looking for an HR Admin to support daily HR and administrative operations. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks efficiently while maintaining confidentiality and professionalism.About the Role:As an HR Admin, you will assist in a range of human resources and office administrative duties, including...

  • Admin

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Junho Project Sdn Bhd Full time

    Admin Extraordinaire (with a Creative Twist)Are you the kind of person who loves keeping things organized and making them look good at the same time?We're looking for a super-organized, detail-loving Admin who also knows a little bit of Photoshop and Illustrator to join our fun, creative teamWhat you'll do (a.k.a. your superpowers):Keep the office (and our...

  • Admin & Facility Management Assistant

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan ASK Resources Sdn Bhd Full time

    We are looking for candidates who can start immediately.What You'll Do:Support daily admin operations and facility management tasksManage office supplies, vendor payments & mailroom coordinationAssist with ad-hoc admin support across departmentsDiploma / Degree1–3 years experience in admin/facility roleJob Type: ContractContract length: 6 monthsPay: RM2,...