Personal Assistant to Director

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Lunix Health Sdn Bhd Full time 42,000 per year

Key Responsibilities - Personal Assistant to Group Director

Executive Support

* Manage the Managing Director's calendar, appointments, and daily schedules.

* Handle communications on behalf of the MDs — including emails, calls, message drafting, and timely follow-ups.

* Conduct research, compile information, and prepare briefing notes or presentation decks for internal and external meetings.

* Join meetings, take notes, and assist in tracking action items or follow-ups.

* Support interview coordination and candidate communications when needed.

* Assist with travel arrangements, accommodation bookings, and company event planning.

* Maintain confidentiality and professionalism in handling sensitive business and personal matters.

Project Coordination & Management

* Track and manage multiple ongoing projects, ensuring milestones and deadlines are met.

* Liaise with internal teams, vendors, and external stakeholders to ensure seamless execution.

* Monitor progress, timelines, budgets, and team resources across projects.

* Troubleshoot challenges, identify workflow inefficiencies, and propose improvements.

* Prepare and present project updates and summaries for leadership review.

* Support cross-functional initiatives in marketing, operations, and business development.

Office Administration & Operations

* Oversee smooth day-to-day office operations, ensuring a clean, stocked, and organized environment.

* Supervise and coordinate the cleaner (kakak) for general cleanliness and hygiene.

* Manage pantry inventory and restocking (e.g., beverages, snacks, toiletries).

* Maintain and organize the store room, ensuring proper tracking and replenishment of supplies.

* Keep updated records of company assets (devices, furniture, office equipment) and monitor movement.

* Handle applications and coordination with building management — including renovation works, and facility requests.

* Support renovation or fit-out projects by liaising with contractors, suppliers, and building reps.

* Assist in the arrangement and execution of CSR (Corporate Social Responsibility) activities and events.

* Coordinate MOF (Ministry of Finance) certificate renewal and relevant document submissions.

* Manage and schedule content for the company's LinkedIn, including writing posts and monitoring engagement.

* Take care of front-desk duties: greeting visitors, managing calls, deliveries, and courier arrangements.

* Assist with basic administrative functions: filing, purchase tracking, vendor coordination, and document prep.

Job Types: Full-time, Permanent

Pay: RM3, RM3,500.00 per month

Application Question(s):

  • Are you okay to drive ?

License/Certification:

  • DA License (Required)

Work Location: In person

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