Personal Assistant to Directors

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia SB Plus Sdn Bhd Full time 60,000 - 120,000 per year

Sleepy Bear is one of Malaysia's pioneering and fastest-growing vacation rental management companies. Since 2025, we've been helping property investors unlock value through renovation, unit styling, and full short-stay rental management. Our partners include prestige property developers and investors across Malaysia.

With a team of 40 and counting, we're now entering a new chapter: rebranding, redesigning guest experiences, and elevating the lifestyle rental industry. Check us out at

THE OPPORTUNITY:

An exciting opportunity to be part of the leadership team — with a fast track to General Manager role. We're looking for a sharp, disciplined, and proactive Personal Assistant to Directors who can provide executive, financial, and project support across multiple business operations.

Reporting directly to the Directors, you will:

  • Special projects & initiatives: track milestones, owners, and deadlines; remove blockers.

  • Coordinate & follow up on key projects and management tasks across teams; keep clients updated with crisp summaries.

  • Handle client comms end-to-end (including the tough ones): clarify issues, de-escalate, and close loops.

  • Check details & gatekeep approvals (incentives, payments, reports): ask the right questions, verify figures, and flag risks before sign-off.

  • Identify & report issues early, propose practical solutions, and drive resolution.

  • Accounts oversight: review monthly accounts, track receivables and collections, manage payables (client payouts), monitor payments for GST/Tourism Tax/Withholding Tax etc, ensure compliance.

  • Research & reporting: gather data, analyze, and prepare decision-ready reports/presentations.

  • Executive support & representation: represent the Directors in meetings/correspondence/pre-deal discussions; capture minutes and action items.

  • Process improvement: assist Directors to streamline workflows and handoffs to raise team efficiency.

  • Culture & confidentiality: represent the Director's Office with warmth and professionalism, internally & externally; guard P&C info.

THE PERFECT FIT

  • ⁠Bachelor's Degree, min 3 years experience to C-levels or Directors.

  • ⁠Account / Brand & Marketing / Property / Hotel background

  • Thinks like a manager, not a secretary. You don't just take instructions — you question, clarify, and make better decisions happen.

  • Is firm yet tactful with people. You can handle demanding clients and internal teams while maintaining professionalism and respect.

  • Thrives under pressure. You stay calm, prioritize well, and solve problems when things get messy.

  • Proficient in Google Sheet, Docs, Canva and digital productivity tools

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