Assistant / Junior Executive, Procurement

2 weeks ago

Shah Alam, Selangor, Malaysia Country Farms Sdn Bhd Full time 30,000 - 60,000 per year

Key Responsibilities:

  1. Procurement & Inventory Support

o   Assist in maintaining healthy inventory levels for raw materials, packaging, and finished goods by monitoring stock reports and raising alerts for re-ordering.

o   Support in processing purchase orders and ensuring their accuracy.

o   Assist in liaising with the Production and Warehouse departments on material availability and delivery schedules.

o   Help in coordinating the return or claim process for damaged or sub-standard goods with suppliers and internal departments.

  1. Documentation & Compliances

o   Assist in the preparation and processing of shipping and customs documents (e.g., invoices, packing lists) under guidance.

o   Help track and ensure the timely renewal of annual licenses and permits.

o   Support in maintaining and organizing database of all procurement documents, certificates, and supplier records for audit purposes.

  1. Supplier & Cost Management Support

o   Assist in updating and maintaining the supplier database and product costing sheets with current information (e.g., prices, contact details).

o   Conduct initial market research to identify potential new suppliers or alternative materials as directed.

o   Assist in collecting and organizing data related to supplier performance for review by senior staff.

  1. Audit & Reporting Assistance

o   Provide administrative support to the QA Department during internal and external audits (e.g., Halal, ISO, Organic) by preparing required documents and records.

o   Assist in the preparation of routine reports, such as weekly shipment updates and monthly purchase records.

o   Help maintain accurate and up-to-date procurement files and trackers.

  1. General Administration

o   Liaise with appointed freight forwarders for shipment tracking and document collection.

o   Coordinate meetings and communication between procurement, suppliers, and internal departments.

o   Perform other related duties as assigned by management.

Requirements:

·       Candidate must possess at least a Bachelor's Degree or Diploma in Business Administration, Supply Chain Management, Logistics or related field.

·       Minimum 1 to 2 years in supportive role (procurement, admin, logistics, or supply chain).

· Experience or familiarity with the FMCG industry is astrong advantage.

· Strong communication and negotiation skills for client/sales team interactions.

·       Good verbal and written communication skills for liaising with internal teams and external suppliers.

·       A quick learner with a willingness to understand procurement processes and regulatory requirements (e.g., KPDNHEP, MITI, JAKIM). Prior knowledge is an added advantage.

·       Collaborative spirit, able to work effectively in a team environment.

·       Self-motivated, dependable, and shows a high level of integrity. Able to manage multiple tasks and prioritize effectively.

·       Possess own transport and is willing to travel for work-related errands (e.g., document submission, local supplier visits)

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