Personal Assistant to Managing Director

2 weeks ago

Desa Petaling Kuala Lumpur, Malaysia Medan Damai Sdn Bhd Full time 40,000 - 60,000 per year

What You'll Be Responsible For:

  • Serve as the primary contact for tenants across multiple properties, handling property and tenant concerns, coordinating repairs and maintenance, and ensuring prompt rental collections and related property matters
  • Coordinate the scheduling of meetings and conferences for the MD, including invitations, reminders, and preparing minutes
  • Review documents requiring the Director's signature and coordinate with relevant departments
  • Prepare and draft correspondence, memos, and official letters as needed.
  • Assist in preparing, compiling, and reviewing reports and documentation requested by the Director.
  • Maintain records of important documents such as share certificates, trust deeds, and other legal or financial records.
  • Liaise with payroll personnel regarding driver and caregiver salaries, allowances, and overtime processing.
  • Handle company insurance matters, including policy applications, claims, and inquiries.
  • Prepare and submit personal income tax documentation for the Director.
  • Assist with personal errands, household affairs, and managing expenses such as credit card claims and household maintenance.
  • Arrange travel plans, including flight bookings and accommodations.
  • Oversee personal insurance policies, vehicle maintenance, and household-related affairs.
  • Support various ad-hoc tasks and special projects as assigned by the Director.

What We're Looking For:

  • A Bachelor's Degree in Business Administration, Management, or a related field is preferred, but candidates with no prior experience are welcomed to apply.
  • Fluency in Mandarin, English, and Bahasa Malaysia (both written and spoken) is essential for effective communication with diverse stakeholders.
  • Demonstrate a high level of trustworthiness and confidentiality in handling sensitive information.
  • Strong problem-solving skills to address challenges and contribute to informed decision-making.
  • Excellent interpersonal abilities to interact effectively with clients, team members, and stakeholders at all levels.

Perks & Benefits You'll Enjoy

Career Growth Opportunities – Learn, grow, and build your future with us.

Performance Bonus – Be recognised and rewarded for your achievements.

Medical Coverage – Comprehensive support for your health and wellbeing.

Annual Leave – Recharge, relax, and return refreshed.

Designated Parking – Reserved spaces for employees' convenience.

Unlimited Pantry Treats – Coffee, snacks, and more to keep you energised.

Game Corner – Take a break, de-stress, and recharge with a little fun.

Lifestyle & Leisure Perks - Enjoy a mix of sports, adventures, and trips every month to keep life at work balanced.

Birthday & Festive Gifts - A little surprise from us to make your day extra special.

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