HR Executive

4 days ago

Malacca, Melaka, Malaysia 5G-Starlink Pte. Full time 3,500 - 6,500 per year


Job Purpose The Human Resources Executive is responsible to provide support in the various human resource functions which include recruitment, new staff induction, compensation & benefits, training & development and day-to day HR operations including administrative support to the Head of Human Resources. Duties and Responsibilities

  • Process all new staff recruitment, schedule/coordinate job interviews with candidates and prepare employment contracts and all relevant supporting documents for new employees.
  • Facilitate new employees joining formalities and new employees induction.
  • Update and ensure that all employees records are accurately maintained in the personal files of employees, including in digital format as necessary.
  • Ensure that all records and changes in employees movements are updated within the stipulated timeline for monthly payroll processing to ensure zero errors in payroll processing.
  • Manage and update employees leave records and benefits entitlement.
  • Administer and manage training programmes and processes ensuring that HRD grants are applied and claimed accordingly in a timely manner.
  • Compile and maintain training records for all employees.
  • Monitor new employees confirmation and prepare confirmation letters after necessary approval is obtained.
  • Monitor and remind managers on expiry of employment contracts and prepare renewal of employment contracts after necessary approval is obtained in a timely manner.
  • Assist academic staff to apply and renew teaching permits and process the applications (new and renewal cases) accordingly ensuring that all relevant documents are submitted for processing in a timely manner.
  • Completing relevant paperwork relating to employee resignations and assist with exit interviews.
  • Liaise with medical insurance providers to register new employees, withdraw resigned employees and provide assistance to employees to resolve their claims issues.
  • Process monthly payroll for all employees.
  • Organise and compile records and data as and when required for audit purposes.
  • Undertake any other duties as may be reasonably directed from time to time. Requirements
  • Bachelors Degree in Human Resources/Business/Management or other related field
  • 2-3 years of relevant work experience in human resources
  • Knowledge of all statutory legislations and regulations and labour laws
  • Good understanding of HR functions
  • Knowledge of and skill in using Microsoft software applications (Word, Excel and PowerPoint)
  • Strong organisational skills with ability to pay close attention to detail and perform various tasks simultaneously and accurately
  • Ability to work with minimal supervision and maintain strict confidentiality of all records and information
  • Ability to work and interact well with all levels of employees in the company
  • Ability to communicate effectively and professionally (verbal and written)

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