Office Administrator

2 days ago

Klang, Selangor, Malaysia Fang & Pai Industries Full time

Fang & Pai Industries is hiring a Full time Office Administrator role in Pelabuhan Klang, Selangor. Apply now to be part of our team.

Requirements for this role:

  • Looking for candidates available to work:
  • Mon morning
  • Mon afternoon
  • Mon evening
  • Tue morning
  • Tue afternoon
  • Tue evening
  • Wed morning
  • Wed afternoon
  • Wed evening
  • Thu morning
  • Thu afternoon
  • Thu evening
  • Fri morning
  • Fri afternoon
  • Fri evening
  • Sat morning
  • Sat afternoon
  • Sat evening
  • More than 4 years of relevant work experience required for this role

Job description:

The Administrative Assistant is responsible for handling daily office administration tasks, ensuring a neat and efficient working environment, and providing administrative support to various departments to enhance overall operational efficiency.

1. Daily Administrative Operations

  • Manage front-desk duties, including visitor reception, call handling, and mail/parcel distribution.
  • Maintain office environment, coordinate meeting room usage, and manage office supplies and equipment.
  • Coordinate maintenance and repair of office equipment (printers, copiers, etc.).

2. Documentation & Records Management

  • Draft, organize, and file administrative documents, internal memos, contracts, and relevant materials.
  • Maintain accurate and secure electronic and physical filing systems.

3. Meeting & Event Support

  • Arrange meetings, including booking rooms, preparing materials, and taking minutes.
  • Assist with organizing company events, such as employee training, team-building activities, and annual meetings.

4. Procurement & Expense Handling

  • Manage purchasing and inventory of office supplies and administrative materials.
  • Handle administrative expense reimbursement and payment requests; assist the finance department with cost control.

5. HR Administrative Support (for applicable roles)

  • Assist with onboarding procedures, including collecting employee documents and preparing workstations.
  • Support attendance management and update employee information and HR records.

Education and Experience:

  • Majors in Administration, Human Resources, Business Management, or related fields are preferred.
  • Skills & Competencies and strong communication and coordination skills with a customer-service mindset.
  • Proficiency in office software (Word & Excel).
  • Attention to detail, strong organizational skills, and ability to work under pressure.
  • Good writing and documentation skills.
  • Prior experience in administration, HR, or office support is preferred.

Benefits:

  • Opportunities for promotion
  • Meal provided
  • Health insurance

Schedule:

  • Monday to Friday 08:30 - 17:30
  • Saturday 08:30 - 13:00 (Alternative)

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