Administrative & Tendering Assistant

1 week ago

Shah Alam, Selangor, Malaysia Admiral Quality Tech Sdn Bhd Full time

Scope of Work:

Administration:

  • Maintain various agreements, documents, forms and formats as per pre-defined formats (latest version).
  • Maintenance of attendance records and notifying the concerned authorities.
  • Providing support to other departments and managers.
  • Ensure that quality and cost control is maintained in all departments.
  • Ensure clean office environment.
  • Maintain procedures manual to ensure consistent performance of routines.
  • Check deadlines on incoming requests and put preliminary work in play
  • Managing office supplies, upkeep & maintenance.

Tendering:

  • Organizing tendering activities: Coordinating with departments involved in tendering, such as operation, finance and human resources.
  • Managing customer requirements: Coordinating customer bid requirements and communicating with customers.
  • Preparing tender documents: Preparing technical and commercial proposals, and ensuring they meet client requirements and company guidelines
  • Managing relationships: Managing relationships with customers and stakeholders
  • Tracking tender status: Tracking tender due dates and results, and preparing reports on the status of tenders
  • Liaising with departments: Liaising with technical, contract, and procurement departments for advice
  • Attending meetings: Attending meetings with clients throughout the bid cycle

Requirement:

  • Education: A diploma in business, marketing, economics, or a related field
  • Other qualifications: Knowledge of an additional language would be advantageous
  • Skills: Strong communication skills, computer literacy, and knowledge of customer service principles
  • Experience: Practical experience through internships, part-time jobs, or entry-level positions in business development, sales, or marketing

Job Type: Contract

Contract length: 12 months

Pay: RM2, RM2,400.00 per month

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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