Personal Assistant to Group Executive Director

1 day ago

Taman Tun Dr Ismail Kuala Lumpur, Malaysia Private Advertiser Full time 106,000 - 134,550 per year

JOB RESPONSIBILITIES:

  • Calendar Management- Managing appointment schedules, internal & external meetings.
  • Communication management- Managing all incoming emails, phone call on behalf of Executive Director , ensuring effective and timely responses.
  • Documents, emails and letters preparation- Create, edit, preparing reports, presentation and documents, inter-department liaisons and follow up on outstanding matters and correspondence as required.
  • Data management- Maintain and organize files, records and databases, ensuring easy accessibility and retrieval of information.
  • Meeting coordination and minutes recording- arrange and prepare materials for meetings, take meeting minutes and follow up on matters highlighted in the minutes and/or action plans.
  • Travel arrangement and personal errands- coordinate and book travel arrangements, accommodations and other errands when applicable.
  • Office Support- manage office supplies, equipment and general administrative tasks, ensuring well organizes and efficient workspace.
  • Strictly Private and Confidentiality- handle sensitive information, letters, documents and emails with utmost discretion and maintain strictly confidentiality in all interactions

REQUIREMENTS:

  • Career Level: Executive.
  • Must possess either a diploma in office management and secretaryship/diploma in secretarial administration, or hold at least a certificate in secretaryship.
  • At least 5 years of working experience.
  • Strong knowledge in Microsoft Excel, Words, and Power Point.
  • Excellent oral and written skills in English and Bahasa Malaysia.
  • A hardworking, resourceful team player with a "can do" mindset.
  • Willing to go the extra mile to ensure tasks are completed on time.
  • Able to work independently with minimum supervision.
  • Have a high level of professionalism, positive attitude and handle confidential information with the utmost discretion.
  • Good interpersonal, organizational, communication, and time management skills and ability to interact at all levels.

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