Finance & Accounts Executive

2 days ago

Petaling Jaya, Selangor, Malaysia Enfrasys Full time 25,000 - 35,000 per year

Essential Duties and Responsibilities:

  1. Finance Operation - Accounts Receivable

  2. Sales Order Verification and Invoicing: Ensure accurate sales order matching and generate invoices from Salesforce

  3. Payment Management: Maintain and update customer payments in both Salesforce and the accounting system
  4. Account Statements: Generate and provide Statements of Account to customers
  5. Receivables Management: Monitor and follow up on outstanding receivables regularly, performing account reconciliations.
  6. Record Keeping: Maintain organized accounts receivable files and records
  7. Issue Resolution: Investigate and resolve any payment irregularities or customer inquiries
  8. Department Oversight: Manage daily operations of the finance department, including timely monthly closing of accounts receivable and related tasks
  9. Credit Checks: Conduct credit checks for new customers to assess creditworthiness
  10. Compliance Assurance: Ensure compliance with statutory requirements and enforce accounting standards, policies and principles
  11. Budget Management: Collaborate on budget development, review proposals for accuracy and compliance, and suggest process improvements for best practices.

2.Finance Operation - Accounts Payable

  • Validate Vendor Invoices: Process and validate vendor invoices according to policy
  • Payment Management: Prepare and execute payments in compliance with approval levels and matrix, coordinating with local finance for payment release.
  • Accurate Recording: Ensure accurate and timely recording of all executed payments in the accounting system
  • Statement Reconciliation: Reconcile vendor statements and address discrepancies
  • Reporting and Support: Prepare monthly reports like AP Aging and assists with closing activities and other assigned tasks from the team lead

3.Finance Operation - General Ledger

  • Financial Reporting: Assist in preparing financial reports, including bank and sales reconciliation, monthly management reports, budget, cash flow and analysis
  • Record Keeping: Maintain accurate and timely accounting records in compliance with accounting standards and taxation requirements
  • Monthly Accounting Tasks: Prepare journal entries, reconcile ledgers, and oversee monthly closing, including inter-company accounts consolidation and compliance reporting

4.Others

  • Liaise with external auditors and tax consultants, and other authorities pertaining to statutory requirements or financial matters

Education and/or Work Experience Requirements:

  • Bachelor's degree in finance or accounting, or equivalent business experience with 2-3 years of relevant experience
  • Effective Communication: Strong verbal and written communication skills for interacting with both internal and external customers
  • Computer Proficiency: Proficient in computer applications like MS Office
  • Deadline Management: Capable of working under pressure, meeting deadlines and providing exemplary service with a positive attitude
  • Prioritization and Detail Orientation: Skilled in prioritizing tasks, maintaining a keen eye for detail, and efficient communication with colleagues
  • Independent Work: Ability to work independently, complete tasks within given instructions, and follow standard practices

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