Accounts cum Admin

5 days ago

Klang, Selangor, Malaysia VHR Consultancy Full time

Our Client:

A global technology-led instrumentation and measurement solutions provider, recognized for its precision engineering expertise and strong footprint across scientific, industrial and research sectors.

Role Overview:

The Accounts cum Admin role supports daily finance and administrative functions to ensure smooth office operations, accurate transaction processing, and timely reporting. The position plays a key role in supporting the Finance team by maintaining proper documentation, assisting in basic accounting processes, and coordinating administrative tasks that contribute to efficient business operations.

Key Responsibilities:

  • Assist in daily finance operations including invoice processing, data entry, filing, and updating financial records in line with internal procedures and timelines.
  • Support Accounts Payable and Accounts Receivable by preparing payment vouchers, updating vendor/customer records, following up on outstanding documents, and coordinating payment or collection matters.
  • Perform basic reconciliations such as checking invoices against purchase orders, verifying supporting documents, and assisting in monthly closing preparations.
  • Provide administrative support to the Finance and Office teams, including managing office supplies, coordinating logistics, and assisting with service providers, maintenance, and general office operations.
  • Maintain proper documentation and filing systems for finance and administrative records to ensure compliance and ease of retrieval during audits or internal reviews.
  • Assist in preparing simple financial summaries or reports as instructed by the Finance Manager or Accounts Manager.
  • Coordinate with internal departments and regional teams on document submission, verification, or information required to support finance operations.
  • Assist in supporting external auditors by preparing basic schedules, retrieving documents, and ensuring timely submission of required information.
  • Handle general office administrative duties such as managing correspondence, maintaining attendance or staff records, coordinating meetings, and supporting onboarding/offboarding documentation as required.
  • Perform any other administrative or finance-related tasks assigned to support smooth daily operations.

Qualifications:

  • Diploma or Degree in Accounting, Finance, Business Administration or related fields.
  • Minimum 3 years of working experience in accounting support or administrative roles, preferably within a multinational or structured corporate environment.
  • Basic knowledge of accounting procedures involving AP, AR, reconciliations, and documentation processes.
  • Experience using SAP or other accounting/ERP systems will be an added advantage.
  • Proficient in MS Office applications, especially Excel, for data entry and simple reporting.
  • Strong attention to detail with good organizational and documentation skills.
  • Ability to manage multiple tasks, priorities responsibilities and work independently with minimal supervision.
  • Good communication and interpersonal skills, with the ability to coordinate effectively with internal and external stakeholders.
  • A proactive and reliable individual with a positive work attitude and willingness to learn.

Note: Only shortlisted candidates will be notified.

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