Admin Secretary
2 days ago
Responsibilities
- Manage, coordinate and maintain correspondence, meeting and appointment arrangement, coordination of board meeting matters, preparing agendas, taking minutes etc.
- Manage travel and accommodation arrangement, personal drivers schedule, prepare and compile reports/materials, attend to clubs and associations matters and participate in ad-hoc assignment/projects
- Handle Private & Confidential documents discretely and confidentially, prepare claims and payments, and carry out other administrative support
- Administration of licenses & agreements – ensure renewal, submission of annul transaction report, liaise with parties and lawyer, changes of company particulars/directorship, etc are submitted in a timely manner to the authority
- Draft letters, emails and contracts and handling correspondences
- Administrator / custodian of company SOPs. Perform annual review to ensure documents are current.
- To liaise with lawyers / company secretary / accountant when necessary
- Handle any ad-hoc tasks as and when required and assigned by superiors
- Managing, organizing, orchestrating, and keeping all essential files, records, and documents up-to-date as needed, both physical and digital.
- Ability to review letters, policies and contracts etc.
- Prepare summarised reports, letters and notices.
Qualifications
- At least 3 years of working experiences in the related field
- Strong written and verbal communication skills, especially email etiquettes
- Excellent command of all English, Malay and Chinese
- Organised, detail-oriented with good comprehension and analytical ability
- Must be self-motivated and proactive in every approach
- Proficient in Microsoft office
- Computer literacy is a MUST
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