Human Resource Admin

2 days ago

Shah Alam, Selangor, Malaysia Tech Harvest Capital Plt Full time 30,000 - 60,000 per year


ABOUT THE ROLE:
The Human Resource Admin Junior will provide essential administrative support to the HR department, focusing on recruitment coordination, payroll assistance, and accurate data entry. This role is ideal for a candidate looking to gain practical experience in HR administration within a consulting setting.

PRIMARY DUTIES:

1. Recruitment Support

  • Post job advertisements on relevant job boards and social media platforms;
  • Screen resumes to shortlist candidates based on job requirements and qualifications;
  • Schedule interviews, coordinate logistics, and communicate interview details to candidates;
  • Assist in preparing and organizing interview materials for hiring team;
  • Track recruitment status, follow up with candidates, and maintain an updated candidate database.

2. Payroll and Benefits Administration

  • Collect, verify, and enter employee attendance data for payroll processing;
  • Assist in reviewing payroll records to ensure accuracy in employee compensation and benefits;
  • Coordinate with the finance department to handle payroll-related queries and adjustments;
  • Maintain confidentiality of payroll information and ensure data integrity.

3. Onboarding and Offboarding

  • Assist with the onboarding process by preparing offer letters, contracts, and new hire documentation;
  • Organize orientation sessions and provide initial support to new employees;
  • Support offboarding processes, including exit interviews, clearance forms, and final payroll adjustments;
  • Update HR systems and employee files to reflect any changes in employment status.

4. HR Records Management

  • Accurately maintain and update employee records, including contact details, job information, and personal data;
  • Organize, file, and manage personnel documents, ensuring compliance with confidentiality and data protection policies.

5. General Administrative Support

  • Handle daily office administration tasks, including filing, document management, and correspondence;
  • Assist in scheduling and organizing HR meetings, workshops, and training sessions;
  • Respond to clients' inquiries, providing guidance on HR policies and procedures as needed;
  • Support HR projects and initiatives as assigned by the superior.

Preferred Qualifications:

  • Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field;
  • Previous experience in an HR-related role, internship, or administrative role is an added advantage;
  • Effective communication skills in both English and Malay;
  • Proficiency in Microsoft Office Suite (Word and Excel);
  • Familiarity with HR software such as an Applicant Tracking System and Payroll System is preferred;
  • Basic understanding of payroll software and data entry processes.

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