Procurement Assistant

3 days ago

Labuan, Labuan, Malaysia Labuan Shipyard & Engineering Sdn Bhd Full time 30,000 - 60,000 per year

Job Summary:

The Procurement Assistant is responsible for performing clerical duties related to procurement operations, including documentation management, filing, photocopying, scanning, and compiling records. The role ensures the accuracy and organization of procurement documents while supporting the department with administrative tasks as instructed by the Head of Department (HOD). This position is offered on a 6-month contract basis only inclusive of a remuneration package and benefit.

KEY RESPONSIBILITIES:

  1. Clerical & Administrative Support

  2. Perform general clerical duties such as filing, photocopying, scanning, and compiling procurement-related documents.

  3. Maintain an organized record-keeping system for purchase orders, invoices, and supplier contracts.

  4. Ensures that procurement documents are properly labeled, stored, and easily retrievable.

  5. Communication & Coordination

  6. Liase with internal departments to ensure procurement documents are submitted, recorded, and approved on time.

  7. Communicate with suppliers regarding basic documentation requests, such as invoices, delivery orders, and contracts.

  8. Support the Procurement team with data entry and maintaining tracking sheets for order and deliveries.

  9. Compliance & Reporting

  10. Assist in ensuring procurement policies and procedures are followed in documentation processes.

  11. Support the Procurement team in compiling reports for internal audits and management reviews.

  12. Assist with monitoring document expiry dates, renewal deadlines, and necessary updates.

  13. Other Duties

  14. Carry out any additional tasks assigned by the Head of Department (HOD) as needed.

  15. Provide general administrative support to the Procurement team to ensure smooth daily operations.

  16. QUALIFICATIONS &  REQUIREMENTS:

Fit to Work: Candidate must be medically fit to perform job responsibilities.

Education: Minimum SPM.

Experience: 1 - 2 years of clerical or administrative experience in a procurement-related role (preferred).

Skills:

  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Strong organizational and record-keeping skills.
  • Attention to detail and ability to handle multiple tasks efficiently.
  • Basic knowledge of procurement processes and documentation (preferred but not required)
  • Good communication and teamwork skills.

Work Environment & Conditions:

  • Office-based role with standard working hours.
  • May require occasional interaction with suppliers and other departments.

Benefits & Packages:

  • EPF
  • EIS
  • PERKESO (Social Security Organization)
  • Annual Leave
  • Medical Benefits
  • Opportunity for permanent position

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