Finance Cum Admin Assistant

Job Responsibilities:

• Prepare and process invoices, track receivables and payables, and ensure timely payment and collections.
• Assist in the preparation of monthly financial reports, including income statements, balance sheets, and other financial data as required.
• Monitor and track company expenses, ensuring accuracy and proper allocation of costs to respective departments and projects.
• Maintain accurate financial records in the accounting system, including journal entries and reconciliations.
• Assist with regular bank reconciliations and ensure discrepancies are addressed promptly.
• Assist in preparing tax returns and other compliance-related filings, ensuring timely submission in line with local regulations.
• Monitor and manage financial transactions and administrative processes across all Aroona branches in Asia to ensure consistency and compliance with corporate policies.
• • Ensure the smooth day-to-day functioning of the office, including ordering supplies, managing office equipment, and organizing files.
• • Assist with internal and external communications, including handling correspondence, emails, and phone calls professionally.
• • Assist in organizing meetings, appointments, and travel arrangements for staff and management as required.
• Ensure that all relevant documents are accurately filed, organized, and maintained in a secure manner.
• Maintain relationships with suppliers and vendors, ensuring timely deliveries and contract renewals as necessary.
• Oversee administrative processes across all Aroona branches in Asia, ensuring uniformity and adherence to company policies and procedures.
• Assist in ensuring that the company complies with all QHSSE-related regulations and standards within the oil and gas industry.
• Help with the implementation of safety procedures and protocols across all departments, contributing to regular safety audits and inspections.
• Assist in documenting and reporting any safety incidents or non-conformance to the QHSSE Manager and take part in investigations as needed.
• Support the organization of QHSSE training sessions for staff and ensure that all employees are kept up to date with health and safety certifications.
• Ensure all QHSSE-related documents are accurately recorded, updated, and stored according to company policy.

Job Requirements:

• Diploma or degree in Finance, Business Administration, or related fields.
• At least 2 years of experience in a similar role, preferably within the oil and gas industry.
• Understanding of accounting principles, financial reporting, and tax compliance.
• Strong organizational skills with experience in office administration and document management.
• Basic understanding of QHSSE principles and willingness to learn industry-specific safety standards.
• Strong knowledge of health, safety, and environmental regulations.
• Ability to work with little supervision and track multiple processes
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and accounting software (e.g. Odoo).
• Self-motivated, pro-active, committed, and flexible with strong problem-solving skills.
• Ability to work effectively in a multi-national and multi-cultural work environment.
• Excellent verbal and written communication skills, with a professional approach to dealing with clients and internal teams.
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment
• Ability to troubleshoot issues and assist in implementing solutions in finance, admin, and QHSSE contexts.
• Willing to collaborate across departments and support various operational functions.
• Must be fully committed to safety.
• Must be able to perform all duties, tasks, and key responsibilities safely.
• Must be able to comply with COMPANY procedures.
• Must have good management qualities and ability to cooperate with the team.
• Must be fluent in spoken and written English.

Job Type: Full-time

Pay: RM3, RM4,000.00 per month

Benefits:

• Professional development

Application Question(s):

• What is your last drawn salary?
• What is your expected salary?

Experience:

• Finance: 2 years (Required)

Work Location: In person

Expected Start Date: 11/03/2025