Executive Assistant to the CEO

20 hours ago

Kota Kinabalu, Sabah, Malaysia WK Consortium SB Full time
Why Join Us

This is a high-trust, high-impact role supporting the CEO directly. If you are organised, discreet, detail-oriented, and enjoy being at the centre of decision-making, this position offers exposure to senior leadership, business operations, and development projects.

You will play a key role in keeping the CEO's professional and administrative matters running smoothly, while gaining valuable insight into executive-level operations.

Key Responsibilities

Executive & Administrative Support

  • Report directly to the CEO and provide comprehensive secretarial and administrative support.
  • Coordinate daily tasks with staff across all levels of the organisation.
  • Prepare, type, format, and edit reports, documents, and presentations.

Document & Records Management

  • Maintain and manage the CEO's incoming and outgoing correspondence and filing systems.
  • Enter data, maintain databases, and ensure accurate record-keeping.
  • Handle copying, scanning, and document management tasks efficiently.

Calendar & Correspondence Management

  • Manage internal and external correspondence on behalf of the CEO.
  • Schedule appointments, manage the CEO's calendar, and send timely reminders.
  • Ensure communications are handled professionally, confidentially, and promptly.

Financial & Expense Monitoring

  • Track and monitor the CEO's monthly expenses, including personal property-related payments, loan repayments, and utilities.
  • Liaise with relevant parties to ensure payments and records are accurate.
  • Basic accounting knowledge will be an advantage.

Coordination & Events

  • Organise meetings and events when required.
  • Assist with submission of documents to relevant authorities for proposed developments.
  • Coordinate with consultants, authorities, and internal departments as needed.

Governance & Compliance

  • Ensure established standards, procedures, and confidentiality requirements are adhered to at all times.
  • Carry out additional duties as assigned by the CEO or Management from time to time.
What We're Looking For
  • Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
  • Strong organisational and multitasking skills.
  • High level of discretion, professionalism, and attention to detail.
  • Excellent communication and document-handling skills.
  • Comfortable working independently and coordinating across all levels.
  • Basic accounting or finance knowledge is an advantage.
What You'll Gain
  • Direct exposure to top-level leadership and decision-making.
  • A trusted role with autonomy and responsibility.
  • Long-term career growth in a professional and dynamic environment.
  • Competitive remuneration based on experience.

If you thrive in a fast-paced executive environment and take pride in being dependable, detail-driven, and discreet — we'd love to hear from you.

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