Senior HR

About the role

We are seeking a highly motivated and experienced Senior HR & Admin Executive to join our dynamic team at Codetrace Sdn Bhd. In this full-time position, based in Shah Alam, Selangor, you will play a vital role in supporting our growing business with your expertise in human resources and administration.

What you'll be doing

Human Resources

• Responsible for managing the full recruitment cycle including processing applications, assessment, selection, interview, hiring and onboarding.
• To manage in performance management process e.g monitor staff confirmation, contract renewal tracking, KPI.
• Connect executives and employees, build an employer brand and improve employee engagement.
• Develop and implement training and development programs that align with the company strategic goals and business needs.
• Handle full spectrum of payroll processing and administration which include the generation of monthly payroll and statutory contributions, yearly EA From and filling of Form E.
• Familiar with Employment Act & Industrial Relation Act. Setting policies, compensation, retention, training, employees termination, employment laws and workers' protection.
• Enhance the organization's human resources by planning, implementing and evaluating employee relation and human resources policies.
• Accountable for communication ,Employee Relations and Welfare matters including disciplinary cases, grievances, SOCSO, insurance,communication and engagement etc. HDCORP submission.
• Plan, direct and coordinate the administrative function of organization. (employment offer letter, confirmation of employment letter, agreement, warning letter, any related documentation, etc).
• Maintain updated employee records, contracts, and tracking spreadsheets to ensure accuracy and compliance.
• Act as liaison between employee and related parties such as insurer and government agencies.
• Responsible for any Company initiatives programs and other ad-hoc request by the Management.

Administration

• Plan, direct, and coordinate the company's administrative functions to ensure efficient day-to-day operations.
• Handle office administration, including office maintenance, facilities management, utilities, and supplies.
• Manage business license renewals, permits, and compliance with regulatory requirements.
• Prepare, submit, and follow up on applications for government-related matters (e.g., CIDB, HRDF, SOCSO, DOSH, MITI, etc.).
• Ensure timely and accurate preparation of company documents, reports, and filing systems.

a)      Coordinate company assets, office equipment, and service contracts.

b)     Support management in implementing organizational initiatives and business processes.

c)      Assist in any ad-hoc tasks as assigned as and when required by the superior.

What we're looking for

• Bachelor's Degree / Diploma in Human Resource Management, Business Administration, or related field.
• Minimum 4–6 years of relevant HR and administrative experience (preferably in manufacturing/automation or similar industry).
• Proficient in English, Bahasa Malaysia, Mandarin (added advantage)
• Strong knowledge of Malaysian labour laws, employment legislation, and HR best practices.
• Experience in handling office maintenance, licenses, and government-related applications.
• Proficiency in payroll systems (PayrollPanda) and Microsoft Office applications.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to maintain confidentiality, professionalism, and integrity in all HR-related matters.
• Strong organizational skills with the ability to multitask and work under pressure.

What we offer

At Codetrace, we are committed to providing a supportive and fulfilling work environment for our employees. As a Senior HR & Admin Executive, you can expect:

1. Competitive salary and performance-based bonuses
2. Comprehensive health and wellness benefits
3. Opportunities for professional development and career advancement
4. Work-life balance
5. A collaborative and innovative team culture

About us

Codetrace Sdn Bhd is a leading provider of cutting-edge technology solutions, helping businesses optimise their operations and drive digital transformation. With a passionate and talented team, we are committed to delivering exceptional service and creating value for our clients. Join us in our mission to shape the future of technology and make a meaningful impact.

Apply now to become our next Senior HR & Admin Executive and be a part of our exciting journey